Shapes: Pricing, Free Demo & Features

Last Updated Sep 7, 2026

Reviewed by

Ali Gohar

Overview

Shapes software helps HR teams reduce manual people workflows through AI agents that automate recurring tasks like leave requests and approvals. However, special leave balances, bookings, and reasons remain unavailable on mobile — although employees can submit other time-away requests via the mobile app, web, or Slack.

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Starting Price

$8

per seat per month

Shapes Specifications

Employee Information Management
Performance Management
Attendance And Time Tracking
Employee Onboarding
Compensation Management
Employee Self-Service Portal
Workforce Analytics
Leave Management
Employee Engagement
Payroll Integration

View All Specifications

What Is Shapes?

Shapes — an AI-native HR operations platform — is built for organizations managing employee records, attendance, documents, and performance processes. It centralizes workforce information and organizes profiles, org charts, policies, and electronic signatures in one system. The platform also analyzes retention, compensation, engagement, performance, and diversity data, helping HR teams compare trends across departments and offices. Additionally, it lets users build dashboards and internal tools using plain-language instructions.

What Is Shapes Best For?

Shapes’ People Directory is its defining feature. It centralizes employee data in a single record and lets users switch between lists, organizational charts, and detailed profiles. The directory displays reporting relationships, team membership, site structures, tenure, headcount, and working hours. As a result, HR teams can access workforce information without checking separate records and understand organizational structures faster.

How Much Does Shapes Cost?

Shapes pricing starts at $8/seat/month for the Core plan, while the Plus plan costs $12/seat/month. Both plans are billed annually. Either plan can include Surveys, Performance, and Compensation as add-ons at custom per-seat pricing.

Additional costs might include:

Implementation And Setup: Approximately $0–$10,000+ (one-time), ranging from self-service setup to complex multi-entity deployment
Onboarding And Training: Typically $0–$3,000 (one-time) or $50–$150/hour, while administrator training may add $500–$1,500
Data Migration: Generally $0–$15,000+ (one-time), depending on the source systems, historical records, and migration complexity
Integrations: Approximately $0–$10,000+ (one-time), ranging from included native connections to custom API development
Custom Builds: Roughly $2,000–$8,000 (one-time) or $200–$800/month for externally developed dashboards, workflows, and embedded applications
Ongoing Support: Approximately $100–$2,000/month for premium support or dedicated account management, while standard support is typically included

Get a customized Shapes cost quote based on your requirements!

Disclaimer: The pricing is subject to change.

Shapes Integrations

The platform integrates with the following third-party apps and platforms:

How Does Shapes Work?

Here’s how you can access Shapes and start managing your HR processes:

Log in with your account credentials or the single sign-on method configured by your organization
Import employee records from spreadsheets, supported HR systems, or applicant tracking platforms
Organize employee profiles, reporting relationships, teams, sites, and custom fields within the People Directory
Configure permission roles, time-management policies, approval processes, and AI-generated workflows
Manage time-off requests, attendance records, employee documents, electronic signatures, and assigned tasks
Use installed HR apps for surveys, performance reviews, and compensation processes as required
Analyze headcount, tenure, working hours, retention, and other workforce data through dashboards and Vibe Views
Connect Shapes features with payroll, finance, identity, and collaboration systems to keep employee information synchronized

Book a free Shapes demo and explore its capabilities firsthand.

Who Is Shapes For?

Shapes serves organizations across various industries and sectors, including:

Technology and artificial intelligence
Construction
Gaming
Healthcare
Financial technology
Retail
Manufacturing

Shapes Use Cases

Based on our assessment of the platform’s capabilities, we found several use cases where Shapes may be especially effective, including:

HR Administrators Consolidating Employee Records During Platform Migration

When employee information is scattered across spreadsheets or stored in a legacy HR system, HR administrators can use Shapes to import employee records into the People Directory. They can then manage employee profiles, reporting lines, teams, and office structures from one centralized location.

People Operations Managers Coordinating Cross-Department Onboarding

When onboarding requires coordinated action from multiple departments, people operations teams can use Shapes to organize the process. It assigns tasks, sends communications, collects forms, and identifies steps requiring human input. Users note that this structure reduces the manual coordination involved in bringing new employees into the organization.

HR Analysts Investigating Emerging Workforce Risks

An HR analyst can use Shapes’ Vibe Views to investigate potential employee turnover before a leadership meeting. The tool generates a focused dashboard from existing workforce data, which, as user feedback indicates, helps the analyst examine patterns in absence, compensation, engagement, and performance.

Talent Managers Administering Company-Wide Performance Reviews

During review cycles involving several teams or locations, talent managers may need to coordinate participants, reviewers, deadlines, and feedback stages. Using Shapes, they can configure each stage and compare collected ratings and completion patterns across employees, departments, teams, or offices during performance-calibration discussions.

Is Shapes Right For You?

If your organization is adding subsidiaries, business units, or regional operations, Shapes may be suitable. The Plus plan provides unlimited legal-entity management and custom permission roles, which could accommodate more complex organizational structures.

When it comes to security, the platform is SOC 2 Type II and ISO 27001 certified and follows GDPR-ready practices. It encrypts data at rest and in transit, limits access on a need-to-know basis, and performs regular backups. Customer data is not used to train off-the-shelf models or shared across tenants. Clients include Fnatic, Knowles Construction, Evaro, BLACKBIRD.AI, and Quantum Machines.

Still unsure about Shapes? Contact our support team at (661) 384-7070 for further guidance.

Shapes Features

Time Off

This feature organizes employee absences around configurable leave policies. Employees can submit requests through desktop or mobile, while managers approve them and receive notifications by email, Slack, or the Shapes app. Time-off records also sync with payroll systems and company calendars.

See How It Works

Attendance

The module structures attendance tracking around configurable time-recording rules. Employees clock in and out. At the same time, it allows administrators to clock in, set required daily hours, correct entries, and block future-hour submissions. It also calculates worked and expected hours, records variances, and sends reminders when timesheet periods end.

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Surveys

It consolidates survey responses collected through AI-generated questionnaires, question-bank templates, or manually entered questions. Administrators organize participants by team, office, or rank and can enable anonymous reporting. Once responses are submitted, the system measures participation and uses AI to identify patterns, risks, and suggested actions across teams and regions.

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People Analytics

The functionality processes employee information covering headcount, engagement, performance, and retention. It converts selected data into AI-powered dashboards and unlimited reports with shareable links. The module also compiles time and attendance summaries and answers workforce-data questions using AI.

See How It Works

Pros And Cons of Shapes

A quick look at Shapes's strengths and weaknesses to
help you decide if it's the right fit

Pros

Dashboards keep key workforce data visible
Custom fields simplify employee record management
Time management feels straightforward to navigate
Self-service appears intuitive for users
Admin workflows are easy to manage

Cons

Knowledge-base AI might not work without file uploads
Recent hires sometimes miss active review cycles
Attendance policies seldom allows one reminder rule

Shapes Pricing

An overview of Shapes pricing plans to help you
choose the best option for your team and budget.

Core	Plus

Insights and analytics People directory and org chart Requests and approvals AI agents Integrations and API access Document management Up to two custom permission roles Workflows and process automation Vibe Views Absence management and attendance	Everything in Core, plus: Sandbox account Unlimited legal entity management Account data backup Priority training and priority support Okta and Microsoft Entra ID Webhooks Guided implementation Unlimited custom permission roles Dedicated customer success manager

Disclaimer: The pricing details were last updated on Sep 14, 2026 from the vendor's website. Please contact us for a tailored pricing list.

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Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

What language does Shapes support?

The software is offered in English.

Who are the typical users of Shapes?

Typical users include organizations in technology, artificial intelligence, construction, gaming, healthcare, financial technology, retail, and manufacturing.

Does Shapes offer a mobile app?

Yes, Shapes offers a dedicated mobile app for Android and iOS.

What level of support does Shapes offer?

Shapes offers support through an online Help Center.

Does Shapes offer an API?

Yes, the platform offers an API.

What other apps does Shapes integrate with?

It integrates with Teamtailor, JazzHR, Greenhouse, Workable ATS, Ashby, Freshworks, and Spark Hire.

What types of pricing plans does Shapes offer?

Shapes pricing starts at $8/seat/month for Core, while Plus costs $12/seat/month. Both plans are billed annually and can include Surveys, Performance, and Compensation as per-seat add-on. Get a flexible Shapes price based on your organization’s requirements and size.

Shapes

Overview

Starting Price

$8

Shapes Specifications

What Is Shapes?

What Is Shapes Best For?

How Much Does Shapes Cost?

Shapes Integrations

How Does Shapes Work?

Who Is Shapes For?

Shapes Use Cases

HR Administrators Consolidating Employee Records During Platform Migration

People Operations Managers Coordinating Cross-Department Onboarding

HR Analysts Investigating Emerging Workforce Risks

Talent Managers Administering Company-Wide Performance Reviews

Is Shapes Right For You?

Shapes Features

Pros And Cons of Shapes

Pros

Cons

Shapes Pricing

Core

Plus

$8 per seat per month

$12 per seat per month

Shapes Reviews

Frequently Asked Questions

What language does Shapes support?

Who are the typical users of Shapes?

Does Shapes offer a mobile app?

What level of support does Shapes offer?

Does Shapes offer an API?

What other apps does Shapes integrate with?

What types of pricing plans does Shapes offer?

What Is Shapes?

What Is Shapes Best For?

How Much Does Shapes Cost?

Shapes Integrations

How Does Shapes Work?

Who Is Shapes For?

Shapes Use Cases

HR Administrators Consolidating Employee Records During Platform Migration

People Operations Managers Coordinating Cross-Department Onboarding

HR Analysts Investigating Emerging Workforce Risks

Talent Managers Administering Company-Wide Performance Reviews

Is Shapes Right For You?