Chronoca

What Is Chronoca?

Chronoca is a Time Tracking and Work Activity platform for remote project management teams. It combines a Windows desktop app with web-based tools to track and record work hours by project, client, and team member. The platform incorporates time tracking, daily work updates, and weekly reports in one workspace.

Chronoca also lets teams connect working hours to specific projects and clients. Employees can add notes about what they worked on, and managers can review hours, activity, and updates without relying only on manually maintained timesheets. Reports can show hours by person, project, or client, with export options available for payroll and invoicing. Teams can also use activity tracking and screenshots to review working sessions.

What Is Chronoca Best For?

The software is best known for “Time Tracking” regarding its categorization of working time by application and website domain. This allows remote agencies, software teams, and consulting firms to review where project hours are spent. It displays the tools and websites used during work sessions, logging the active window and browser URL every 15 seconds. In this regard, it captures periodic screenshots, which may show visible documents and website content. It is useful for teams that need to review how time is allocated between work tools, client projects, and daily activities.

How Much Does Chronoca Cost?

Chronoca pricing starts at $5/user/month with its single flat-rate plan.

Besides its subscription, businesses should also factor in additional potential expenses, such as:

• Implementation: $100–$500
• Training: $100–$750
• Data Migration: $0–$500
• Custom Integrations: $250–$2,000+
• Privacy/Compliance: $250–$1,500
• Ongoing Administration: $50–$200/month

Disclaimer: The pricing is subject to change.

Chronoca Integrations

Chronoca supports integrations with various calendar, communication, project management, and accounting tools, including:

• Google Calendar
• Outlook
• Xero accounting solution
• Slack software
• Microsoft Teams
• Jira software
• Linear

How Does Chronoca Work?

Here's how you can access the platform and start using it:

• Log in to Chronoca to set up your organization, team members, working hours, and project or client details
• Install the Windows desktop app on the devices used for work so Chronoca can automatically record working time and activities
• Let Chronoca track the workday while team members use applications and websites, with tracking starting and stopping based on the configured working hours
• Add daily work updates to record what was completed, what comes next, and any blockers that need attention
• Review team activity and hours from the dashboard, including time by person, project, client, application, and website
• Check weekly reports to compare working hours and activity, then export records for payroll or invoicing when needed

Who Is Chronoca For?

Chronoca software serves a range of industries and teams, including:

• Agencies and studios
• Trades and field teams
• Clinics and care
• Software teams
• Legal and consulting
• Nonprofits
• Professional services
• Business process outsourcing teams

Chronoca Use Cases

Based on our analysis of Chronoca features, the platform is a suitable choice for several work scenarios where teams need to connect working hours with projects, clients, jobs, or written updates:

1. Agencies And Studios Tracking Client And Retainer Hours

The platform automatically records working hours against projects and clients. This allows agencies to see how time was distributed without relying solely on manually maintained timesheets. Managers can review hours by person, project, or client, and weekly reports consolidate the week's recorded hours for review before invoicing. Reports can be exported as CSV for payroll and invoicing. Chronoca's agency positioning also lists retainer tracking, which shows how much of the month's retainer has been used, and weekly approval ahead of invoicing.

2. Software Teams Reviewing Application And Website Activity

Chronoca groups tracked time by application and website, logging the active window and browser URL every 15 seconds. Moreover, it measures keyboard and mouse activity in 10-minute blocks without recording typed keystroke text. It also captures periodic screenshots. Teams can review these activity patterns alongside project hours and weekly reports when assessing how work time was distributed.

3. Legal And Consulting Firms Recording Client-Focused Work

Legal and consulting firms may have employees working on multiple client matters or projects during the same reporting period, so it is critical to keep time associated with the appropriate work. Chronoca reports hours by person, project, and client. This allows businesses to keep separate records for each engagement rather than treating the entire workday as a single block of time. Employees can also add daily notes describing what they worked on, what's next, and any roadblocks that need to be addressed.

4. Trade And Field Teams Recording Hours By Job

Trades and field teams rely on Chronoca's project-based time records that allow managers to review hours based on the work being tracked. Moreover, it provides context for completed work, upcoming tasks, or issues that arose throughout the day. Together, these give a written record alongside the hours recorded for each project. The desktop agent runs on Windows, and a Chrome extension and web timer are also available. In this regard, it fits teams working away from a desk depending on the devices they use.

Is Chronoca Right For You?

Chronoca is suitable for remote teams, agencies, BPOs, software teams, and other organizations that require visibility into work completed on company or authorized devices. It automatically records and organizes working hours by project, client, application, and website for businesses that manage distributed or project-based teams.

Furthermore, it combines automatic time tracking with application and website activity records, daily work updates, and weekly reporting. These capabilities give managers both recorded hours and written context when reviewing the workweek. Besides its role-based permissions and secure data transmission, Chronoca is SOC 2 Type 2 certified.

Still not sure if Chronoca software is right for you? Contact our team at (661) 384-7070 to discuss your requirements.