PayFit: Pricing, Free Demo & Features

Name: PayFit
Rating: 3.9 (30 reviews)

Last Updated Sep 21, 2026

Reviewed by

Ali Gohar

Key Takeaways

Generated from the text of customer reviews

PayFit is a payroll and HR management platform primarily used by HR teams, finance leads, and business owners for payroll, leave, performance, and expense management from one place. Insurance, technology, and financial services firms benefit most. Users consistently praise its ease of use, while some report on preset abilities for admin roles. Recent updates include Payfit AI and health insurance benefits through Kota.

Our Verdict

PayFit is a practical option for small and mid-sized businesses that want payroll managed by qualified experts without losing visibility. Its managed approach suits teams without extensive payroll resources, while the connected HR model becomes more useful as headcount grows. Pricing scales with team size and support level, offering fair value for businesses ready to hand over payroll admin. We recommend PayFit for growing corporate and HR teams.

Overall Rating

Based on 30 users reviews

3.9

All Reviews

Rating Distribution

Positive

80%

Neutral

20%

Negative

Starting Price

Custom

PayFit Specifications

Employee Information Management
Performance Management
Attendance and Time Tracking
Employee Onboarding
Benefits Administration
Compensation Management
Employee Self-Service Portal
HR Compliance
Leave and Absence Management
Employee Engagement

View All Specifications

What Is PayFit?

PayFit is a comprehensive system that combines payroll processing, people management, and employee administration in one platform. It helps businesses cover the employee lifecycle beyond payroll by including contracts, onboarding, leave and absence, expenses, performance reviews, and HR reporting. Additionally, employers can connect these activities to payroll data. For example, approved leave and employee information updates can connect to related processes instead of being maintained separately.

It also offers managed services that allow businesses to retain visibility over payroll while its service team handles much of the underlying administration. This makes it relevant to organizations looking to centralize payroll and wider HR processes without maintaining separate systems for each function.

What Is PayFit Best For?

The software is best known for its short, mobile-friendly engagement surveys built directly into the performance management module. These surveys let HR teams check in with employees regularly through brief, anonymous questionnaires designed to actually get filled out, rather than sitting unanswered in an inbox. This makes the feature particularly useful for growing businesses that want to catch disengagement early. Because the surveys sit inside the same platform as reviews, managers can easily access results and gain a fuller picture of team morale.

How Much Does PayFit Cost?

PayFit cost is estimated to range between £6 and £11/employee/month (on top of a £29–£119/month base fee depending on tier), according to industry benchmarks for similar UK-focused cloud payroll and HR software. Its plans can be customized to meet the unique requirements of different organizations.

In addition to the base subscription costs, organizations should account for the following potential expenses:

Implementation And Onboarding Setup: £0–£2,000 ($0–$2,694) for SMBs (largely self-serve with guided video onboarding included); £2,000–£10,000 ($2,694–$13,470) for mid-market deployments requiring dedicated onboarding support or multi-entity setup
Payroll And Employee Data Migration: £500–£3,000 ($674–$4,041), based on the volume of historic payslip records, number of legacy pay periods, and complexity of transferring existing HMRC payroll schemes
Admin And Payroll Officer Training: £0–£1,500 ($0–$2,021), core training is bundled into the subscription via videos and live onboarding sessions; dedicated 1:1 training for larger admin teams is priced separately
Accounting And HRIS/API Integrations: £0–£2,000 ($0–$2,694), depending on integration scope — native syncs with Xero, QuickBooks, NetSuite, and Sage are included at no extra cost, while custom API work for bespoke finance/HR stacks adds to this range
Add-On Modules (Expense Management, Faster Payments, Legal Platform): £1–£3($1.35–$4.04)/employee/month/module, layered on top of the base per-employee rate

Request a custom PayFit quote based on your organization’s payroll needs.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

PayFit Integrations

PayFit supports integration with multiple systems and platforms, such as:

How Does PayFit Work?

Here's how you can get started with the software:

Use your credentials to log in to the platform and access the main dashboard
Configure employee records, payroll details, policies, and other relevant HR information
Import existing employee data as part of the onboarding process
Manage monthly payroll changes such as bonuses, overtime, deductions, leave, and new starters
Review payroll calculations, payslips, reports, and variance information before approval
Approve the completed payroll run after checking the relevant changes and information
Submit payroll information through the supported HMRC and pension processes
Manage ongoing HR activities such as leave, expenses, performance reviews, and employee records

Book a free PayFit demo to see how its payroll and HR tools work in practice.

Who Is PayFit For?

PayFit caters to businesses across various industries and sectors, such as:

Technology
Insurance
Financial services
Recruitment
E-commerce
Education

PayFit Use Cases

Based on our analysis of customer feedback and PayFit features, we have identified key scenarios where the software is a good fit for growing businesses:

Finance Teams Managing Payroll Reporting And Reconciliation

PayFit helps finance teams reduce manual work when processing payroll data, preparing reports, and reconciling payroll with accounting systems. Teams can use pre-built or custom reports to analyze salary breakdowns, pension contributions, and payroll variances. Payroll journals also sync with accounting platforms such as Xero and QuickBooks, making this use case particularly relevant for finance teams that need payroll data for forecasting, reconciliation, and financial reporting.

Payroll Teams Separating Overtime And Variable Earnings From Regular Pay

Organizations with employees who regularly receive overtime, commissions, bonuses, or other variable payments need payroll records that make these amounts easy to verify. PayFit allows payroll variables such as overtime and commissions to be added up to payday, with changes reflected on payslips. This gives employees and HR teams clearer visibility into how variable earnings contribute to each pay period.

Distributed Teams Planning Staff Availability Across Shared Calendars

Teams with employees working across different locations can use PayFit when managers need visibility into upcoming absences before approving additional leave. Its shared calendar enables admins to monitor when employees are away, while employees can check their remaining allowance and submit requests from desktop or mobile devices. This gives managers a centralized view for coordinating overlapping leave and planning team availability without maintaining separate spreadsheets or calendars. Reviewers appreciate its centralization of information that can be easily accessed.

Managers Running Recurring One-To-Ones And Annual Employee Reviews

Organizations that want managers to handle routine performance conversations within the same employee-management environment can use PayFit beyond payroll administration. The platform includes tools for one-to-one meetings, performance reviews, 360-degree feedback, and objectives, with these activities connected to employee records. This is particularly relevant for HR teams that want managers to conduct recurring reviews and employee check-ins without maintaining separate processes for each activity.

Is PayFit Right For You?

Payfit is worth considering for UK businesses that want to bring payroll and day-to-day HR administration into one system. It handles payroll processing, RTI submissions, statutory pay, pensions, expenses, leave, and employee records. PayFit also provides CIPP-qualified payroll specialists who prepare and check pay runs, while businesses retain visibility and final approval. Its customer base includes renowned organizations, such as UniDAYS, Marshmallow, Diffblue, and International School of London.

PayFit is ISO 27001 certified and helps businesses cover more than 150 security controls across all its products and services. Its data practices are structured around GDPR compliance, including a dedicated Data Protection Officer and a documented register of processing activities. The software also holds HMRC recognition for handling employee payments securely.

Its current product direction also includes PayFit Copilot, which serves as an AI-powered, personal HR agent, accessible to all users. Additionally, the software enables teams to run webinars and events covering payroll, finance, and HR topics.

From an industry standpoint, UK employers must continue to manage PAYE and RTI reporting, workplace pension duties, statutory payments, and payroll record-keeping requirements during the 2026/27 tax year. Payfit states that it automatically applies HMRC legislative updates and handles RTI submissions, including FPS and EPS. This makes its compliance model relevant to growing businesses that want payroll processes to stay aligned with changing UK requirements.

Need help assessing PayFit against your requirements? Call us at (661) 384-7070 today.

PayFit Features

360 Feedback

The software lets managers collect structured input on an employee from peers and colleagues through a short, guided questionnaire. Admins can keep responses confidential and link them directly to the relevant review, removing the need for a separate survey tool. This capability gives managers a fuller picture of performance before review conversations happen.

See How It Works

Leaves Monitoring

PayFit helps employers cover different types of absences, including annual leave, sick leave, and parental leave, such as maternity, paternity, and adoption. Managers can also configure custom leave types for policies like birthday leave or volunteer days. Once approved, each absence can be reflected on payroll automatically, removing manual cross-checking between systems.

See How It Works

Tax Code Updates

Through PayFit, businesses can receive and apply tax code updates whenever HMRC issues a change, so payroll always reflects each employee's current code without manual intervention. This removes the risk of running a pay cycle on outdated information and the corrections that follow. Finance teams handling multiple employees across different tax situations can save meaningful time each month with this tool.

See How It Works

Goal Tracking

This feature provides employees with a space to set objectives from their first week, while managers can monitor progress in real time throughout the year. Every goal can be linked directly to the relevant review conversation, so context is carried forward instead of getting lost between check-ins. This structure helps performance conversations stay grounded in documented progress rather than memory.

See How It Works

Variance Dashboard

PayFit offers a variance dashboard that allows teams to compare each month's payroll figures against the previous cycle and surface the reason behind every change. Rather than manually cross-referencing spreadsheets to spot a discrepancy, finance teams can review flagged differences directly within the platform before approving a pay run. This shortens the review process and reduces the chance of an error reaching payday unnoticed.

See How It Works

Pros And Cons of PayFit

A quick look at PayFit's strengths and weaknesses to
help you decide if it's the right fit

Pros

Automated payroll files reduce the manual work required each month
Legal reminders help teams meet payroll and compliance deadlines
Integrated HR tools simplify payroll tasks for non-HR specialists
Straightforward onboarding helps teams start using the platform quickly
Centralized HR data gives teams faster access to employee records

Cons

Mobile experience is not as smooth as the web interface
Limited notification customization can reduce communication flexibility
The leave-request layout limits month-view visibility for absence planning

PayFit Reviews

Insights from real users on PayFit’s features,
performance, and overall experience.

Total 30 reviews

3.9

All reviews are from verified customers

Rating Distribution

Stars

10%

Stars

70%

Stars

17%

Stars

Share your experience

Augustin C.

Financial Services, 11-50 employees

4.0

April 2025

“payroll tracking clear and organized”

Pros

Tracking payroll is super clear and well organized. I can get to past stuff really fast and the electronic signature thing is so smooth and simple. Declaring leave or sick leave takes me just a few clicks which is awesome. Everything feels really quick even when new people join and the interface is just interactive.

Cons

The way it calculates remaining leaves? Kinda confusing. I've definitely been mixed up before. The logic behind it just doesn't feel super interactive.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Jason M.

Retail, 11-50 employees

4.0

April 2025

“does it all but costs”

Pros

I use it for generating payroll files and all the different declarations that go with it. Honestly the software just does everything on its own I pretty much just check things over at the end and that's it.

Cons

Okay let's be real.... the price. It works great for payroll no doubt but it is seriously expensive.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Francois C.

Leisure, Travel & Tourism, 51-100 employees

4.0

October 2024

“never miss a deadline”

Pros

It's just easy to use. The UI is clean and the legal info is always up to date. Plus I get reminders so I never miss a legal deadline which really helps me stay on track.

Cons

Getting everything set up was tricky and took a while. That said their onboarding team was awesome and really helped. Its quite difficult to use and you definitely need some time to get the hang of it.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

View All 30 Reviews

Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

Who are the typical users of PayFit?

Businesses across different industries and sectors, such as education, technology, financial services, e-commerce, insurance, and recruitment, benefit from PayFit.

What types of pricing plans does PayFit offer?

The software's price is estimated to range between £6 and £11/employee/month along with a £29–£119/month base fee. You can request a personalized PayFit price quote now.

What other apps does PayFit integrate with?

The platform supports integration with QuickBooks, Slack, NetSuite, Xero, and Sage.

Does PayFit have a mobile application?

No, it does not offer a mobile app.

Does PayFit offer an API?

Yes, it offers an open API.

What level of support does PayFit offer?

The platform offers support through a help center and email.

What language does PayFit support?

The PayFit software is primarily available in English, French, and Spanish.