12 Best Saas Project Management Software For Your Organization

As an organization grows, it faces unique challenges when it comes to managing tasks, resources, and timelines across multiple software. SaaS management, or Software-as-a-Service management, therefore, becomes crucial.

The term refers to the process of managing all applications used within a company through various methods. Instead of performing manual inventory checks, organizations can leverage SaaS management software to streamline and enhance the management of their cloud-based applications. 

This guide compares twelve top project management platforms that also provide SaaS management functionalities. By comparing each tool’s standout features, pricing, and functionalities, you can choose the best platform for your organization. 

Key Takeaways

• Wrike – Best for collaborative project management
• ClickUp – An all-in-one productivity platform
• Monday.com - Best for intuitive visual management
• Basaas – A unified platform for integration
• Teamwork – Best for collaborative team workspaces
• Basecamp – Best for simple project management
• Microsoft Project (Cloud version) - Best for detailed task scheduling
• Zoho Projects – Offers customizable project management
• Workfront – Best for enterprise project management
• Airtable – Provides flexible project databases
• Notion – A visual and versatile workspace
• Hive – Supports Agile project workflows

Wrike software is a versatile project management tool that prioritizes collaboration and real-time updates. It provides customizable dashboards, Gantt charts, and time tracking capabilities. With its automation tool, Wrike helps teams streamline repetitive tasks while its third-party integrations enhance workflow efficiency. All of these features help the software in SaaS management. 

Wrike’s dashboards enable teams to monitor key SaaS metrics, prioritize tasks, and manage multiple SaaS projects from a single view. Its Gantt charts provide a visual timeline for managing SaaS deployment and integration projects, making it easy to track deadlines, dependencies, and milestones. Wrike’s automation capabilities can streamline repetitive administrative tasks, like license renewals, compliance checks, and routine reporting. 

Standout Features

Some of Wrike’s standout feature include 

• Customizable Dashboards - Users can tailor dashboards to fit specific project needs, providing clarity and visibility 
• Real-Time Collaboration - Supports seamless communication among team members with updates and notifications 
• Automation Features – The software reduces manual tasks through automation, allowing teams to focus on strategic initiatives 
• Versatile Work Management – The software’s flexibility accommodates various work styles with Gantt charts, Kanban boards, and tailored workflows 

Pricing Plans 

Wrike offers the following pricing plans: 

• Free: $0 
• Team: $10 /user/month 
• Business: $24.80 /user/month 
• Enterprise: Custom pricing 
• Pinnacle: Custom pricing 

ClickUp is known for its extensive feature set that supports various aspects of project management. It is an all-in-one productivity platform that is designed for flexibility and customization. The software offers various task management tools such as lists, boards, and Gantt charts, along with time-tracking and document management capabilities. 

ClickUp’s multiple task views provide versatile ways for teams to track and manage SaaS-related tasks. Lists and boards offer a clear overview of SaaS implementations and ongoing maintenance, while Gantt charts enable detailed scheduling for SaaS rollouts, renewals, and integration projects. With time tracking, teams can monitor how much effort is spent on different SaaS management tasks, such as onboarding new software or addressing support requests. 

Standout Features

Some features of ClickUp include: 

• Rich Workflows And Dashboards - Users can manage projects using customizable workflows and real-time dashboards 
• Time Tracking And Reporting Features – Managers can track employee hours effectively while providing insights into workloads through reports 
• AI Assistant (ClickUp Brain) - ClickUp Brain assists users in managing tasks by providing quick access to data and instructions 

Pricing Plans 

ClickUp has the following pricing plans: 

• Free: $0 
• Unlimited: $10 /user/month 
• Business: $19 /user/month 
• Enterprise: Custom pricing 

monday.com is a versatile project management tool that excels in workflow management and collaboration. Users can create boards that represent projects or tasks, enabling easy tracking of progress. The platform supports various views (like Kanban and Gantt) and integrates with numerous third-party applications. Its automation features help reduce manual work, making it suitable for teams looking to enhance their productivity. 

monday.com is an effective tool for managing SaaS applications, as it allows teams to create workflows tailored to the specifics of SaaS management, such as software onboarding, compliance tracking, and renewal scheduling. Teams can create boards dedicated to specific SaaS applications or initiatives, using them to track deployment status, updates, and team responsibilities. 

Standout Features 

Some of monday’s standout features include: 

• Customizable Boards - Users can create tailored boards for different projects, utilizing views such as Gantt charts and calendars 
• Task Management – The software facilitates task assignment with deadlines, descriptions, and attachments, which in turn, enhances accountability 
• Collaborative Tools – monday features real-time notifications and ‘@mentions’ to keep team members engaged and informed 
• Automations – Users can automate repetitive tasks through custom actions and triggers which significantly improves workflow efficiency 

Pricing Plans 

monday provides the following plans to its users: 

• Free: $0 
• Basic: $12 /seat/month 
• Standard: $14 /seat/month 
• Pro: $24 /seat/month 
• Enterprise: custom pricing 

Basaas is a comprehensive SaaS management platform designed to optimize and control the use of various SaaS applications within organizations. The main purpose of the software is to integrate multiple business applications into a single platform. It allows users to manage various apps from one interface, enhancing workflow efficiency through cross-app notifications and data widgets.

With strong security features like password management and data encryption, Basaas is ideal for enterprises looking to streamline their operations while ensuring data protection. It is the only software in this list that offers a secure ‘Single Sign-on' feature to enhance user access security across applications. 

Standout Features 

• Integrated Digital Workspace – Basaas provides a single access point for all SaaS tools, enhancing productivity and collaboration 
• SaaS Discovery And Visualization – It allows organizations to identify all applications in use, which aids in strategic decision-making 
• App Usage And Optimization – The software offers analytics based on application usage to identify underutilized areas and potential cost savings 
• SaaS Spend Management – Users can track spending across applications, correlating financial data with usage insights to uncover savings opportunities 
• Integration Capabilities – Basaas seamlessly integrates with popular tools like Asana and Jira, facilitating a smooth transition between applications 

Pricing Plans 

The software has the following pricing plans: 

• Free: $0 
• Smart: $6.50 /user/month 
• Professional: $9.50 /user/month 
• Enterprise: Custom pricing 

Teamwork is designed with effective client management in mind. It combines task management with time tracking and billing capabilities, making it suitable for agencies and service providers. The software allows users to convert client requests into actionable tasks seamlessly. Its integration with ‘Teamwork Desk’ enhances customer support by connecting client communications directly with project tasks. 

Teamwork’s features can be particularly advantageous for SaaS management, especially for companies focused on client-based SaaS solutions. For agencies and service providers, it simplifies the management of client SaaS subscriptions. The software's billing features enhance invoicing and expense tracking. Additionally, time spent on client-specific SaaS projects or services can be directly converted into billable hours, streamlining the financial aspects of SaaS management. 

Standout Features 

Teamwork has the following standout features 

• Task Management Features – The software allows users to create tasks, set deadlines, and track progress effectively 
• Time Tracking – The software includes built-in time tracking tools to monitor project hours accurately 
• Collaboration Tools – Teamwork facilitates communication through comments, file sharing, and notifications 
• Reporting Capabilities – Users are offered detailed reports on project performance and resource allocation 

Pricing Plans

Teamwork does not have a free plan, but its starting price is very affordable: 

• Deliver: $13.99 /user/month (3 minimum users) 
• Grow: $25.99/user/month (5 minimum users) 
• Scale: $69.99 /user/month (5 minimum users) 
• Enterprise: Custom pricing 

Basecamp is known for its simplicity and user-friendly design. It offers essential project management features such as to-do lists, file sharing, and message boards for team communication. Basecamp is an attractive option for small to medium-sized teams looking for straightforward project management without complex functionalities. 

Basecamp’s to-do lists allow teams to break down SaaS projects into manageable tasks, tracking each step involved in software setup, maintenance, or updates. Message boards in the software can facilitate clear, centralized communication among team members about SaaS tasks, project updates, and issues. Basecamp’s straightforward design and simplicity helps team members oversee SaaS-related workflows without being overwhelmed by complex functionalities. 

Standout Features 

The software features the following functionalities: 

• To-Do Lists - Provides straightforward task management through to-do lists that can be shared among team members 
• Message Boards – This feature encourages communication through message boards where team discussions can take place 
• File Storage – Basecamp centralizes file storage for easy access by all team members involved in a project 
• Automatic Check-Ins – The software facilitates regular updates from team members about their progress 

Pricing Plans 

The software has a per user plan and an unlimited plan that is billed annually. The former provides basic features while the latter is ideal for large or growing businesses. 

• Basecamp Per User: $15 /user/month 
• Basecamp Pro Unlimited: $299 /user/month (billed annually) 

Microsoft Project for the web provides powerful work management capabilities tailored for various roles within an organization. Built on the ‘Microsoft Power Platform’, it offers features like Gantt charts, task scheduling, and custom fields. The platform supports collaboration through integration with other Microsoft 365 applications, making it suitable for teams already embedded in the Microsoft ecosystem. 

MS Project’s Gantt chart feature is ideal for tracking SaaS deployment phases, software updates, and license renewal deadlines. It ensures projects remain on schedule and dependencies are managed effectively. By assigning specific timelines and dependencies to tasks, teams can maintain clear oversight of ongoing SaaS activities and ensure timely completion of each phase. 

Microsoft Project’s custom fields enable teams to tailor data tracking according to specific SaaS management needs. For example, fields for license expiration dates, compliance requirements, or usage metrics provide teams with at-a-glance information that is essential for monitoring and managing SaaS applications efficiently. 

Standout Features 

• Gantt Charts – MS Project visualizes project timelines, updates, dependencies, and milestones effectively through Gantt charts 
• Resource Management – This feature helps users allocate resources efficiently across multiple projects 
• Reporting Tools – MS Project has comprehensive reporting features that allow managers to track progress against set goals 
• Integration With Microsoft Ecosystem - Seamlessly integrating with other Microsoft tools like Excel and Teams allows MS Project to enhance collaboration between users 

Pricing Plans 

The software does not necessarily have a free plan if you aren’t already using MS 365. For companies already integrated into the Microsoft suite, MS Project is available without extra charge. 

• Included In Microsoft 365 
• Planner Plan 1: $10.00 /user/month 
• Planner And Project Plan 3: $30.00 /user/month 
• Planner And Project Plan 5: $55.00 /user/month 

Zoho Projects is part of the larger Zoho suite of applications, offering comprehensive project management tools that include task management, time tracking, and reporting features. It supports collaboration through built-in chat functionality and integrates well with other Zoho products as well as third-party applications. The platform's affordability makes it appealing for small businesses. 

For SaaS management, Zoho Project’s reporting feature offers valuable data on usage patterns, support activities, and cost efficiency, helping teams make informed decisions about optimizing SaaS investments. Furthermore, as part of the Zoho ecosystem, Zoho Projects integrate seamlessly with other Zoho tools, such as Zoho CRM, Zoho Books, and Zoho Desk. This integration simplifies data sharing and centralizes SaaS management tasks across platforms, enabling teams to manage SaaS applications in conjunction with customer support, financial tracking, and CRM functions. 

Standout Features 

• Gantt Charts And Blueprints – The software lets users visualize project timelines while allowing automation of workflows through blueprints 
• Collaboration Features: - Zoho Projects includes forums, chats, and virtual meetings to enhance communication among team members 
• Time Tracking And Invoicing – Users can track work hours effectively and generate client invoices based on billable hours recorded 

Pricing Plans 

Zoho Projects has the following pricing plans: 

• Free: $0 
• Premium: $5 /user/month 
• Enterprise: $10 /user/month 

Adobe Workfront is geared towards enterprise-level project management with extensive workflow automation capabilities. It supports multiple methodologies like Agile and Waterfall, allowing teams to adapt their processes according to specific project needs. Workfront's robust reporting tools provide insights into team performance and project status, making it suitable for large organizations requiring detailed oversight. 

Adobe Workfront’s advanced capabilities make it well-suited for SaaS management in large organizations, especially those needing customizable workflows, automation, and deep insights. Because it accommodates multiple methodologies, Workfront allows SaaS management teams to tailor processes to fit specific project needs. For instance, an Agile approach may work well for rapidly deploying and iterating SaaS products, while a Waterfall model can provide structure for long-term SaaS implementations and upgrades. 

Standout Features 

• Custom Workflows – The software allows organizations to create workflows tailored to their specific processes 
• Resource Management Tools - It helps users optimize resource allocation across projects for better efficiency 
• Reporting And Analytics – Workfront offers advanced reporting features that provide insights into project performance 

Pricing Plans 

Workfront has custom pricing depending on the specific needs and requirements of individual organizations. It has three plans namely: 

• Select: Custom pricing 
• Prime: Custom pricing 
• Ultimate: Custom pricing 

Airtable combines the simplicity of spreadsheets with the power of databases. Users can create custom workflows using tables that can be viewed in various formats (grid, calendar, Kanban). Its flexibility allows teams to adapt the platform to their specific project requirements while benefiting from integrations with numerous applications. 

Airtable allows users to add custom fields and formulas to track SaaS-specific metrics like usage costs, license limits, or user access levels. This customization is essential for effective SaaS management, as it enables teams to tailor Airtable to their specific requirements and build workflows that support detailed monitoring and analysis. Furthermore, Airtable’s database-like capabilities allow teams to link related tables, providing a comprehensive view of SaaS applications, vendors, and associated costs. 

Standout Features 

• No-Code Database Management – Users can easily create databases without needing complex coding skills 
• Collaboration Tools – Airtable’s collaboration tools facilitate sharing databases among team members for collaborative work 
• Flexible Views And Filters – Flexibility in the software allows users to manipulate data visually with customizable views 

Pricing Plans

Airtable has the following pricing plans: 

• Free: $0 
• Team: $20 /user/month 
• Business: $45 /user/month 
• Enterprise: Custom pricing 

Hive focuses on enhancing team collaboration through its intuitive interface that combines task management with communication tools like chat and email integrations. The platform offers time tracking and reporting features that help teams monitor their productivity while providing customizable workflows tailored to different projects. 

Hive’s task management tools enable SaaS management teams to create workflows specifically for onboarding, tracking renewals, monitoring usage, and handling support tasks. It’s built-in chat and email integration simplifies communication, allowing SaaS managers and team members to discuss software usage, address support issues, and coordinate on SaaS-related tasks without switching platforms. 

Standout Features

• Task Management Features – The software offers multiple views such as Kanban boards and Gantt charts for task organization 
• Time Tracking And Reporting Tools – Hive includes built-in time tracking along with customizable reporting options for performance insights 
• Integrations With Other Tools – Users can easily integrate the software with various third-party applications for enhanced functionality 

Pricing Plans

Hive has the following plans: 

• Free: $0 
• Starter: $1.50 /user/month 
• Teams: $5 /user/month 
• Enterprise: Custom pricing 

Notion serves as an all-in-one workspace that combines notetaking with project management capabilities. Users can create databases, wikis, and Kanban boards within a single platform. Its flexibility makes it suitable for various use cases—from personal organization to team collaboration—allowing teams to customize their workspace extensively. 

Notion’s database capabilities allow SaaS managers to create detailed records for each application, tracking information like subscription dates, license types, usage metrics, and compliance requirements. Its wiki functionality is perfect for storing and sharing SaaS-related documentation, such as usage guides, onboarding processes, and compliance policies. Notion’s customizable templates can also help standardize SaaS processes, such as onboarding, license renewals, and compliance checklists. 

Standard Features 

• Customizable Templates - Users can create templates tailored to their specific needs for projects or tasks 
• Database Functionality – The software combines notetaking with database capabilities for effective information management 
• Collaboration Features – Notion dupports real-time collaboration among team members through comments and shared documents 

Pricing Plans 

Notion has a free plan along with three paid plans. However, Notion AI has to be purchased separately and has a fee of $10. 

• Free: $0 
• Plus: $12 /user/month 
• Business: $18 /user/month 
• Enterprise: Custom pricing 

Selecting the best SaaS project management software depends on your organization’s specific needs, including team size, project complexity, and desired features. Wrike and monday.com provide robust project tracking, while tools like Basaas and Airtable excel in data flexibility.

Each platform brings unique strengths to the table, from enterprise-scale management (Workfront, Microsoft Project) to agile team collaboration (Hive, Notion). Choose the tool that aligns best with your goals to maximize productivity and efficiency in your SaaS-driven organization.