Last Updated
Key Takeaways
Generated from the text of customer reviews
Hubstaff is a cloud-based time-tracking and productivity-monitoring platform for teams working with different deployment setups. While users have praised its simple interface and time-logging features, some also mention that desktop monitoring options can feel invasive for certain company cultures. Hubstaff’s latest update has added productivity insights for comparing remote and in-office teams through work activity metrics.
Our Verdict
Hubstaff can be the right choice for agencies and field service businesses that need proof of work, automated time-card approvals, and client billing in one place. Smaller teams on tight budgets may find per-seat add-on fees, such as GPS or task views, stacking up quickly. However, growing businesses that manage distributed workers benefit directly from its real-time activity metrics and automated payroll connections.
Overall Rating
Based on 71 users reviews
3.9
Rating Distribution
Positive
77%
Neutral
18%
Negative
4%
Starting Price
$7
per seat per month
Hubstaff Specifications
- Attendance And Time Tracking
- Workforce Analytics
- Leave Management
- Payroll Integration
What Is Hubstaff?
Hubstaff is a time-tracking and workforce analysis system that helps businesses monitor productivity and track project expenses. Rather than relying on manual spreadsheets, teams using the platform can record work hours using desktop or mobile apps. The software logs activity levels and URL usage, captures optional screenshots, and uses GPS to log time at specific job sites.
What Is Hubstaff Best Known For?
The platform stands out with its 'AI-Ready API & CLI', which enables engineering leads and developers to query and analyze workforce data directly using AI agents. It is built on a token-efficient Command Line Interface (CLI) and a schema-driven interface with Model Context Protocol (MCP) server support. This feature allows technical teams to interact with organizational metrics without sifting through static dashboards. It offers capabilities such as automated API endpoint discovery and bulk admin actions. It also features AI-powered workforce analytics that provide a look into utilization trends and unusual activity anomalies.
How Much Does Hubstaff Cost?
Hubstaff pricing begins at $7.00/seat/month for its Starter plan, which gives users access to basic time tracking, and limited screenshot captures. Other plans include:
- Grow $9.00/seat/month
- Team $12.00/seat/month
- Enterprise $25.00/seat/month
A 14-day free trial is also available. Users should also take the following additional costs into consideration before going for the platform:
- Insights: $2.50/seat/month
- Tasks: $2.50/seat/month
- Data Retention: $1.67/seat/month
- More Screenshots: $2.50/seat/month
- Locations: $3.33/seat/month
- Silent App: $2.50/seat/month
Hubstaff is generally considered reasonably priced. However, smaller teams may find higher-tier pricing limiting, as advanced features are restricted to more costly plans.
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Hubstaff Integrations
The platform connects directly with over 30 third-party project management, accounting, and communication applications, including:
How Does Hubstaff Work?
Follow the steps below to get started with the software
- Log in to the platform using your credentials
- Set up your project names, client rates, task lists, and budget limits
- Set custom employee permissions for screenshot captures, URL tracking, and location services, basically everything your team needs access to
- Grant supervisors the ability to view live activity metrics and approve manual adjustments
- Convert approved timesheets into direct client invoices or run automated payroll through any app you have connected to your system
- Export productivity reports and project budget breakdowns to evaluate profitability
Who Is Hubstaff For?
Hubstaff serves businesses ranging from boutique agencies to global remote companies across sectors such as:
- Information technology
- Marketing
- Consulting
- E-commerce
- Education
Hubstaff Use Cases
Based on our understanding of how the platform works and the type of features it has listed, we have come up with some use cases where the platform might be able to be of use:
Remote Agencies Managing Client Project Budgets
Agencies that need to track hourly work for their client accounts can benefit from Hubstaff’s Project Budgets and Costing features. When work hours reach a preset threshold, managers receive alerts before the clock starts affecting profit margins. Tracked hours are then translated directly into detailed client invoices, giving clients verified proof of work.
Field Teams Tracking On-Site Attendance
Construction and maintenance companies might be able to use Hubstaff’s Geofenced Job Sites and GPS Tracking. Crews can automatically clock in when entering a designated job site radius and clock out when they have to leave. This reduces the occurrence of issues like forgotten punches and provides live visibility for field dispatchers.
Global Operations Running Automated Payroll
Companies that manage international teams and remote employees can use the platform’s Automated Global Payments. This makes it so that approved timesheets feed straight into integrations with platforms. Using the platform, managers can set fixed or hourly pay rates and process batch payroll transfers without manual spreadsheets.
Compliance-Sensitive Teams Needing Proof of Work
Consultants working in healthcare and legal industries can use Hubstaff's Proof of Work and Activity Monitoring capabilities to verify billing transparency. Optional screenshots and app logs confirm that billed hours represent active task focus. Additionally, it comes with built-in blurring and privacy settings that help protect sensitive client data during captures.
Is Hubstaff Right For You?
Are you looking for a time-tracking solution that can offer everything from employee attendance, project budgets, field tracking, and payroll processing in one app? If so, then Hubstaff is worth considering. It helps organizations eliminate manual timesheet entry and oversee distributed teams in real time.
The platform is GDPR compliant with SSL encryption, role-based access, and options for HIPAA and SOC 2 compliance. It provides flexible deployment for desktop, web, and mobile environments. Hubstaff is trusted by companies like Ring, Century 21, Ahrefs, and OneIMSs.
Still not sure if Hubstaff is right for you? Contact us at (661) 384-7070 to get expert advice.
Hubstaff Features
Time Tracking And Timesheets
Hubstaff tracks work hours through interactive desktop timers and automatic background logging. Tracked time can then be converted into itemized digital timesheets. This gives supervisors the ability to review active work sessions and approve timesheets directly from the platform.
Productivity And Activity Monitoring
The platform measures employees’ activity levels by factoring in mouse and keyboard inputs and optional screenshots. Idle-time detection prompts users to log on when no activity occurs, keeping logged time accurate. This also helps prevent accidental clock-in overruns.
Geofenced Job Sites
Mobile GPS tracking lets managers view field worker locations, monitor transit routes, and create virtual job site boundaries. Field workers clock in and out automatically upon entering or exiting a geofenced area, reducing missed shifts and simplifying mobile payroll.
Project Budgeting And Expenses
Using this feature, managers can set total hour caps or financial budgets for specific client projects. The system sends real-time notifications when spend limits near capacity, helping teams control labor costs and upload receipts for expense reimbursement.
Automated Invoicing And Payroll
Hubstaff converts tracked work hours into customizable client invoices with line-item breakdowns. Integrated payment connections with Wise, PayPal, Bitwage, and Gusto allow managers to execute global payroll runs directly from approved timesheets.
Pros And Cons of Hubstaff
Pros
Sends reminders for clocking in on time
Supports flexible project management reports and team member analytics
Gives option to set work hour limits for overtime management
Cons
Time clock may require frequent refreshes to update
Occasional delay in uploading screenshots
Hubstaff Pricing
Starter
$7 per seat per month
View Price
What's Included
Dashboard
Client invoices
Two-factor authentication
Timesheets
Multi-platform timer app
Limited payments & payroll
Grow
$9 per seat per month
View Price
What's Included
All Starter features, plus:
Project budgets
Clients
1500 tasks
Expense tracking
Team
$12 per seat per month
View Price
What's Included
All Grow features, plus:
Teams
Achievement badges
Overtime
Unlimited Screenshots
Work breaks
Scheduling & attendance
Time off & holidays
Daily & weekly limits
Achievement badges
Enterprise
$25 per seat per month
View Price
What's Included
All Team features, plus:
Work orders & jobs
SOC-2 Type II compliance
Account provisioning
HIPAA compliance
Background timer
Pay by bank debit (ACH)
Single sign-on
Disclaimer: The pricing details were last updated on Jul 27, 2026 from the vendor's website. Please contact us for a tailored pricing list.
Hubstaff Reviews
Total 71 reviews
3.9
All reviews are from verified customers
Rating Distribution
5
Stars31%
4
Stars46%
3
Stars11%
2
Stars7%
1
Stars4%
Share your experience
Cintia
Marketing and Advertising, 11-50 employees
Less than a year
“makes it simple to set budgets”
Pros
What I like most is how simple and clear it is to use. Managing the team's budgets and setting spending limits is really simple too.
Cons
My biggest issue is that the time spent in meetings, especially when you are just listening and not presenting, really cuts down your recorded work hours. So it just does not seem fair to the employees who are actively participating and still engaged.
Rating Distribution
Ease of use
9
Value for money
8
Customer Support
8
Functionality
7
Riley
Consumer Services, 1-10 employees
Free Trial
“No function, poor support”
Pros
I did not notice many issues myself, mainly because I could not get the program to work and neither could my three virtual assistants overseas which was the whole reason I wanted to test it out.
Cons
Communication is a problem as there is no phone support for complaints, issues don't feel heard and I only get automated replies saying a ticket was opened. They also keep trying to take unauthorized payments from my account.
Rating Distribution
Ease of use
1
Value for money
1
Customer Support
1
Functionality
1
David
Accounting, 1-10 employees
Less than a year
“glitchy and overly complicated”
Pros
The location tracking works well only when it functions properly, it is great for remote work but could improve for offsite, travel or multi-location tracking.
Cons
It's very glitchy, with important settings like the location tracker constantly shutting off on their own for no apparent reason. Additionally, it's overly complicated to figure out and manage.
Rating Distribution
Ease of use
2
Value for money
2
Customer Support
2
Functionality
3
Frequently Asked Questions
Does Hubstaff offer an API?
Yes, Hubstaff provides REST APIs.
What other apps does Hubstaff integrate with?
The software connects with tools such as Asana, Jira, Trello, Wrike, GitHub, Gusto, Wise, PayPal, and QuickBooks.
Who are the typical users of Hubstaff?
Hubstaff serves freelancers, remote agencies, software teams, consulting firms, and field service businesses.
Does Hubstaff have a mobile app?
Yes, Hubstaff offers native mobile applications for iOS and Android.
What types of pricing plans does Hubstaff offer?
Hubstaff offers different plans, including Starter ($7.00/seat/month), Grow ($9.00/seat/month), (Team $12.00/seat/month), and Enterprise $25.00/seat/month. Reach out today for a tailored Hubstaff cost quotation.
What level of support does Hubstaff offer?
Hubstaff provides 24/7 email support, live chat assistance, extensive documentation, and dedicated account management for enterprise plans.
What language does Hubstaff support?
Hubstaff supports English, with multi-language resources available for global team members.