Hubstaff: Pricing, Free Demo & Features

Name: Hubstaff
Rating: 3.9 (71 reviews)

Last Updated Aug 20, 2026

Reviewed by

Ali Gohar

Key Takeaways

Generated from the text of customer reviews

Hubstaff is a cloud-based time-tracking and productivity-monitoring platform for teams working with different deployment setups. While users have praised its simple interface and time-logging features, some also mention that desktop monitoring options can feel invasive for certain company cultures. Hubstaff’s latest update has added productivity insights for comparing remote and in-office teams through work activity metrics.

Our Verdict

Hubstaff can be the right choice for agencies and field service businesses that need proof of work, automated time-card approvals, and client billing in one place. Smaller teams on tight budgets may find per-seat add-on fees, such as GPS or task views, stacking up quickly. However, growing businesses that manage distributed workers benefit directly from its real-time activity metrics and automated payroll connections.

Overall Rating

Based on 71 users reviews

3.9

All Reviews

Rating Distribution

Positive

77%

Neutral

18%

Negative

Starting Price

$7

per seat per month

Product Snapshot

Hubstaff Specifications

Attendance And Time Tracking
Workforce Analytics
Leave Management
Payroll Integration
Alerts/Notifications
Mobile App
Employee Information Management
Recruitment and Applicant Tracking
Performance Management
Employee Onboarding

View All Specifications

What Is Hubstaff?

Hubstaff is a time-tracking and workforce analysis system that helps businesses monitor productivity and track project expenses. Rather than relying on manual spreadsheets, teams using the platform can record work hours using desktop or mobile apps. The software logs activity levels and URL usage, captures optional screenshots, and uses GPS to log time at specific job sites.

What Is Hubstaff Best Known For?

The platform stands out with its 'AI-Ready API & CLI', which enables engineering leads and developers to query and analyze workforce data directly using AI agents. It is built on a token-efficient Command Line Interface (CLI) and a schema-driven interface with Model Context Protocol (MCP) server support. This feature allows technical teams to interact with organizational metrics without sifting through static dashboards. It offers capabilities such as automated API endpoint discovery and bulk admin actions. It also features AI-powered workforce analytics that provide a look into utilization trends and unusual activity anomalies.

How Much Does Hubstaff Cost?

Hubstaff pricing begins at $7.00/seat/month for its Starter plan, which gives users access to basic time tracking, and limited screenshot captures. Other plans include:

Grow $9.00/seat/month
Team $12.00/seat/month
Enterprise $25.00/seat/month

A 14-day free trial is also available. Users should also take the following additional costs into consideration before going for the platform:

Insights: $2.50/seat/month
Tasks: $2.50/seat/month
Data Retention: $1.67/seat/month
More Screenshots: $2.50/seat/month
Locations: $3.33/seat/month
Silent App: $2.50/seat/month

Hubstaff is generally considered reasonably priced. However, smaller teams may find higher-tier pricing limiting, as advanced features are restricted to more costly plans.

Contact today for a dedicated Hubstaff price quote.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

Hubstaff Integrations

The platform connects directly with over 30 third-party project management, accounting, and communication applications, including:

How Does Hubstaff Work?

Follow the steps below to get started with the software

Log in to the platform using your credentials
Set up your project names, client rates, task lists, and budget limits
Set custom employee permissions for screenshot captures, URL tracking, and location services, basically everything your team needs access to
Grant supervisors the ability to view live activity metrics and approve manual adjustments
Convert approved timesheets into direct client invoices or run automated payroll through any app you have connected to your system
Export productivity reports and project budget breakdowns to evaluate profitability

Get a Hubstaff Demo to learn more about how the platform works.

Who Is Hubstaff For?

Hubstaff serves businesses ranging from boutique agencies to global remote companies across sectors such as:

Information technology
Marketing
Consulting
E-commerce
Education

Hubstaff Use Cases

Based on our understanding of how the platform works and the type of features it has listed, we have come up with some use cases where the platform might be able to be of use:

Remote Agencies Managing Client Project Budgets

Agencies that need to track hourly work for their client accounts can benefit from Hubstaff’s Project Budgets and Costing features. When work hours reach a preset threshold, managers receive alerts before the clock starts affecting profit margins. Tracked hours are then translated directly into detailed client invoices, giving clients verified proof of work.

Field Teams Tracking On-Site Attendance

Construction and maintenance companies might be able to use Hubstaff’s Geofenced Job Sites and GPS Tracking. Crews can automatically clock in when entering a designated job site radius and clock out when they have to leave. This reduces the occurrence of issues like forgotten punches and provides live visibility for field dispatchers.

Global Operations Running Automated Payroll

Companies that manage international teams and remote employees can use the platform’s Automated Global Payments. This makes it so that approved timesheets feed straight into integrations with platforms. Using the platform, managers can set fixed or hourly pay rates and process batch payroll transfers without manual spreadsheets.

Compliance-Sensitive Teams Needing Proof of Work

Consultants working in healthcare and legal industries can use Hubstaff's Proof of Work and Activity Monitoring capabilities to verify billing transparency. Optional screenshots and app logs confirm that billed hours represent active task focus. Additionally, it comes with built-in blurring and privacy settings that help protect sensitive client data during captures.

Is Hubstaff Right For You?

Are you looking for a time-tracking solution that can offer everything from employee attendance, project budgets, field tracking, and payroll processing in one app? If so, then Hubstaff is worth considering. It helps organizations eliminate manual timesheet entry and oversee distributed teams in real time.

The platform is GDPR compliant with SSL encryption, role-based access, and options for HIPAA and SOC 2 compliance. It provides flexible deployment for desktop, web, and mobile environments. Hubstaff is trusted by companies like Ring, Century 21, Ahrefs, and OneIMSs.

Still not sure if Hubstaff is right for you? Contact us at (661) 384-7070 to get expert advice.

Hubstaff Features

Time Tracking And Timesheets

Hubstaff tracks work hours through interactive desktop timers and automatic background logging. Tracked time can then be converted into itemized digital timesheets. This gives supervisors the ability to review active work sessions and approve timesheets directly from the platform.

See How It Works

Productivity And Activity Monitoring

The platform measures employees’ activity levels by factoring in mouse and keyboard inputs and optional screenshots. Idle-time detection prompts users to log on when no activity occurs, keeping logged time accurate. This also helps prevent accidental clock-in overruns.

See How It Works

Geofenced Job Sites

Mobile GPS tracking lets managers view field worker locations, monitor transit routes, and create virtual job site boundaries. Field workers clock in and out automatically upon entering or exiting a geofenced area, reducing missed shifts and simplifying mobile payroll.

See How It Works

Project Budgeting And Expenses

Using this feature, managers can set total hour caps or financial budgets for specific client projects. The system sends real-time notifications when spend limits near capacity, helping teams control labor costs and upload receipts for expense reimbursement.

See How It Works

Automated Invoicing And Payroll

Hubstaff converts tracked work hours into customizable client invoices with line-item breakdowns. Integrated payment connections with Wise, PayPal, Bitwage, and Gusto allow managers to execute global payroll runs directly from approved timesheets.

See How It Works

Pros And Cons of Hubstaff

A quick look at Hubstaff 's strengths and weaknesses to
help you decide if it's the right fit

Pros

Sends reminders for clocking in on time
Supports flexible project management reports and team member analytics
Gives option to set work hour limits for overtime management

Cons

Time clock may require frequent refreshes to update
Occasional delay in uploading screenshots

Hubstaff Pricing

An overview of Hubstaff pricing plans to help you
choose the best option for your team and budget.

Starter	Grow	Team	Enterprise

Dashboard Client invoices Two-factor authentication Timesheets Multi-platform timer app Limited payments & payroll	All Starter features, plus: Project budgets Clients 1500 tasks Expense tracking	All Grow features, plus: Teams Achievement badges Overtime Unlimited Screenshots Work breaks Scheduling & attendance Time off & holidays Daily & weekly limits	All Team features, plus: Work orders & jobs SOC-2 Type II compliance Account provisioning HIPAA compliance Background timer Pay by bank debit (ACH) Single sign-on

Disclaimer: The pricing details were last updated on Aug 18, 2026 from the vendor's website. Please contact us for a tailored pricing list.

Hubstaff Reviews

Insights from real users on Hubstaff ’s features,
performance, and overall experience.

Total 71 reviews

3.9

All reviews are from verified customers

Rating Distribution

Stars

31%

Stars

46%

Stars

11%

Stars

Share your experience

Cintia

Marketing and Advertising, 11-50 employees

Less than a year

4.0

October 2025

“makes it simple to set budgets”

Pros

What I like most is how simple and clear it is to use. Managing the team's budgets and setting spending limits is really simple too.

Cons

My biggest issue is that the time spent in meetings, especially when you are just listening and not presenting, really cuts down your recorded work hours. So it just does not seem fair to the employees who are actively participating and still engaged.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Riley

Consumer Services, 1-10 employees

Free Trial

1.0

October 2025

“No function, poor support”

Pros

I did not notice many issues myself, mainly because I could not get the program to work and neither could my three virtual assistants overseas which was the whole reason I wanted to test it out.

Cons

Communication is a problem as there is no phone support for complaints, issues don't feel heard and I only get automated replies saying a ticket was opened. They also keep trying to take unauthorized payments from my account.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

David

Accounting, 1-10 employees

Less than a year

2.0

October 2025

“glitchy and overly complicated”

Pros

The location tracking works well only when it functions properly, it is great for remote work but could improve for offsite, travel or multi-location tracking.

Cons

It's very glitchy, with important settings like the location tracker constantly shutting off on their own for no apparent reason. Additionally, it's overly complicated to figure out and manage.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

View All 71 Reviews

Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

Does Hubstaff offer an API?

Yes, Hubstaff provides REST APIs.

What other apps does Hubstaff integrate with?

The software connects with tools such as Asana, Jira, Trello, Wrike, GitHub, Gusto, Wise, PayPal, and QuickBooks.

Who are the typical users of Hubstaff?

Hubstaff serves freelancers, remote agencies, software teams, consulting firms, and field service businesses.

Does Hubstaff have a mobile app?

Yes, Hubstaff offers native mobile applications for iOS and Android.

What types of pricing plans does Hubstaff offer?

Hubstaff offers different plans, including Starter ($7.00/seat/month), Grow ($9.00/seat/month), (Team $12.00/seat/month), and Enterprise $25.00/seat/month. Reach out today for a tailored Hubstaff cost quotation.

What level of support does Hubstaff offer?

Hubstaff provides 24/7 email support, live chat assistance, extensive documentation, and dedicated account management for enterprise plans.

What language does Hubstaff support?

Hubstaff supports English, with multi-language resources available for global team members.

Key Takeaways

Our Verdict

Overall Rating

Rating Distribution

Starting Price

$7

Product Snapshot

Hubstaff Specifications

What Is Hubstaff?

What Is Hubstaff Best Known For?

How Much Does Hubstaff Cost?

Hubstaff Integrations

How Does Hubstaff Work?

Who Is Hubstaff For?

Hubstaff Use Cases

Remote Agencies Managing Client Project Budgets

Field Teams Tracking On-Site Attendance

Global Operations Running Automated Payroll

Compliance-Sensitive Teams Needing Proof of Work

Is Hubstaff Right For You?

Hubstaff Features

Pros And Cons of Hubstaff

Pros

Cons

Hubstaff Pricing

Starter

Grow

Team

Enterprise

$7 per seat per month

$9 per seat per month

$12 per seat per month

$25 per seat per month

Hubstaff Reviews

Frequently Asked Questions

Does Hubstaff offer an API?

What other apps does Hubstaff integrate with?

Who are the typical users of Hubstaff?

Does Hubstaff have a mobile app?

What types of pricing plans does Hubstaff offer?

What level of support does Hubstaff offer?

What language does Hubstaff support?

What Is Hubstaff?

What Is Hubstaff Best Known For?

How Much Does Hubstaff Cost?

Hubstaff Integrations

How Does Hubstaff Work?

Who Is Hubstaff For?

Hubstaff Use Cases

Remote Agencies Managing Client Project Budgets

Field Teams Tracking On-Site Attendance

Global Operations Running Automated Payroll

Compliance-Sensitive Teams Needing Proof of Work

Is Hubstaff Right For You?