9 Best HR Software For Medium Businesses (2024)

Running a successful business can pose multifaceted challenges, especially for a medium-sized business. With an existing budget constraint and resource limitation, it is important for them to capitalize on growth opportunities for optimal workforce management. This is where human resources software for medium-sized businesses comes in.

Selecting the right HR platform, however, can be a bit cumbersome as there are so many options to choose from. To assist with this process, our team of experts at Software Finder has thoroughly researched and compiled a list of the best HR software for medium businesses, making your selection easier. 

• Paylocity HR - Best for extensive HR solutions for varying administrative task 
• Eddy HR - Best for efficient applicant tracking and talent acquisition
• Paycor - Best for comprehensive monitoring functionalities
• Rippling - Best for centralized benefits administration process 
• Zenefits - Best for streamlined payroll processing 
• BambooHR - Best for integrating hiring and onboarding functions
• Calamari HR - Best for effective people management
• Gusto HR - Best for diverse employee self-service portal 
• Namely Payroll - Best for benefit insurance and intuitive HR technology 

Paylocity HR is a full-service human resource information system (HRIS) that facilitates multiple administrative functions for small to medium-sized businesses. These include payroll processing, recruiting software and onboarding, performance management, and employee learning and training.
The platform provides automated workflows that are a great source for optimizing administrative tasks. Whether the HR tasks are common or unique ones, Paylocity facilitates them all. Additionally, its ‘Document Library’ centralizes all available documents and employee data, eliminating the need for manual paperwork management. 

Pros 

• Efficient task automation functionality
• Proficient payroll management
• Smooth clock-in and clock-out functionality 

Cons 

• The onboarding feature needs to be improved 
• A print button for journals should be added 

Pricing 

Eddy HR is an all-in-one human resources platform designed to meet the administrative needs of mid-sized companies. With this comprehensive software, businesses can transform talent acquisition process, recruitment, effective employee onboarding, and workforce management. Eddy HR brings forth innovative and convenient approaches to elevate progress.

Unique Features

The platform streamlines payroll and compensation benefits, saving you valuable time. You can complete remuneration tasks in minutes rather than hours. Additionally, Eddy eliminates the hassle of using spreadsheets and multiple applications by centralizing all administrative functions within one platform. 

Pros 

• Extensive workforce data management
• Easy configuration for paid time off (PTO) 
• Automated posting across multiple job boards 

Cons 

• Out-of-state tax filing needs improvement 
• The employee profile navigation might lag sometimes 

Pricing

The software offers the following pricing plans: 

• Starter - $4/user/month + $50/month base 
• Growth - $8/user/month + $75/month base 
• Premium – Custom Pricing

Paycor is a robust human capital management (HCM) solution designed for industry leaders and frontline managers. It simplifies benefits administration, law compliance, payroll, workforce management, and more. With unlimited workflows and automated task management, Paycor significantly enhances the performance of HR staff. The software also offers employee recordkeeping functionality, consolidating all information in one centralized location. 

Unique Features 

The platform provides an integrated payroll management system that eliminates manual processing. Additionally, Paycor operates globally and provides mid-sized companies effective compliance with both local and federal laws. 

Pros 

• Extensive time management capabilities
• The employee self-service portal alleviates administrative workload
• Detailed insights into paid time off (PTO) and paystubs ensure payroll accuracy 

Cons 

• The reporting feature can be streamlined 
• Scheduling and shift planning needs improvement 

Pricing 

The platform offers different pricing plans tailored to your requirements. Contact us to get pricing details!

Rippling streamlines manual tasks and promotes strategic and data-driven decision making. It allows recruiters to post job openings across 25,000 job boards with a single click. Additionally, the software automates the hiring process and onboards new employees within 90 seconds. 

Unique Features 

The platform offers its services in 140+ countries. This means that a remote HR team can manage all the work as effectively as an in-house staff because Rippling facilitates clients on a global scale. Additionally, it provides compliance with local and international employment laws and keeps the company legally secure. 

Pros 

• Efficient integration capabilities with other software 
• Comprehensive administrative features 
• The integrated platform helps reduce data entries 

Cons 

• The customer support should be improved
• The auto-approval feature often lags 

Pricing 

The software offers customized plans for diverse business requirements.

Trinet Zenefits caters to companies of all sizes, both locally and globally. It provides customizable offer letters that administrators can use to streamline the recruitment process and make new hires feel welcome. Additionally, the platform facilitates background check software, collects e-signatures, and manages tax documents, simplifying the entire hiring and onboarding process.

Unique Features 

Zenefits benefit mid-sized organizations in diverse ways. It offers seamless payroll processing, benefits management, risk mitigation, law compliance, and a global reach. Furthermore, it strengthens your workforce by providing up-to-date learning and training materials that enhance their knowledge and soft skills.

Pros 

• Efficient onboarding helps new hires learn job duties effectively
• Streamlines tasks by integrating them into one platform 
• Tracks employees’ work hours accurately

Cons 

• The customer support is slow at times 
• The communication features need improvement

Pricing 

The platform's pricing plans are given below: 

• Essentials - $10/user/month 
• Growth - $20/user/month 
• Zen - $33/user/month 

The platform provides an optimized approach to handle employees’ data and track their performance. With its 49 built-in reports, administrators can generate comprehensive reports, analyze workforce progress, and make necessary changes with great ease. 

Unique Features 

BambooHR has an extensive, built-in applicant tracking system (ATS) that facilitates top talent sourcing for mid-size organizations and makes the entire hiring process seamless and smooth. Additionally, its efficient performance management tools ensure effective goals tracking and inspiring the workforce to meet targets and grow.

Pros 

• Facilitates accurate personnel tracking
• Centralized display of employee information 
• Effective administrative functionalities for in-house and remote teams alike

Cons 

• Per annum leave credit does not get displayed 
• The software does not flag candidates with duplicate IDs 

Pricing 

The software offers customizable pricing plans. Contact us for more information! 

Calamari HR is designed with keen attention to improve user experience and streamline complex administrative tasks. It eliminates the need for manual spreadsheets by providing efficient workforce management, payroll processing, and document storage functionalities. 

Unique Features 

The platform improves work efficiency by accurately organizing employees’ data. Moreover, it eliminates the need for manual document management by digitalizing HR documents, employee records, and workforce directories.

Pros 

• Efficient time tracking functionality helps streamline payroll
• Scalable and adaptable to varying business requirements
• Extensive workforce management 

Cons 

• The sign-in process for SSO should be upgraded
• Time sheet is not available on the mobile app 

Pricing 

• Calamari HR offers the following monthly pricing plans: 
• Time Off - $25/month 
• Time and Attendance - $30/month 
• Core HR - $25/month

Gusto, a payroll software, supports international contractors in 120+ countries and facilitates tax registration in all 50 states of the U.S. Additionally, the software provides unlimited payroll runs without additional cost. Companies can invest these resources in crafting and promoting other business strategies.

Unique Features 

Gusto HR provides global clients with HR automation processes in automated payroll services, including tax filings and direct deposits. Additionally, it provides health insurance options without extra cost. Medium-sized businesses can either customize new healthcare packages by following Gusto HR licensed advisors’ proposals or make new ones that suit their needs.

Pros 

• Regular updates on law compliance provide legal protection to the client company
• Comprehensive payroll management
• Great time and attendance monitoring functionalities

Cons 

• The scheduling functionality should be upgraded 
• The backend process needs to be refined

Pricing 

The platform offers the following pricing plans: 

• Simple - $40/month + $6/user/month 
• Plus - $60/month + $9/user/month 
• Premium - $135/month + $16.50/user/month

Namely Payroll automates tax filings and wage calculations, customizes benefits administration, and provides employees with a comprehensive self-service portal. Collectively, all these features elevate the HR staff performance. 

Unique Features

Namely Payroll provides a ‘handbook builder’ that helps comply with local and international laws. It helps boost employee productivity and relationships by acknowledging their hard work and tracking and amplifying their efforts. Additionally, its accurate time monitoring leads to timely payroll calculations and reduces errors. 

Pros 

• Extensive employee self-service portal 
• Comprehensive onboarding feature 
• Advanced reporting capabilities 

Cons 

• No reminder system for over-due tasks 
• The attendance feature should be upgraded 

Pricing 

The software the following plans: 

• Namely Now – Starting at $9/user/month 
• Namely Plus – Custom Pricing
• Namely Plus People – Custom Pricing
• Namely Complete – Custom Pricing

Now that we have consolidated our list of best HR software for medium business in 2024, let's walk through the criteria that helped us choose them. We have kept this list precise and highlighted the key features that generally make the platforms stand out. Let’s begin: 

Target Audience 

When selecting HR software, the intended audience plays a significant role. Understanding your target audience can boost your progress, increase conversion rates, and lead to satisfied customers. For example, an HR platform designed for medium-sized businesses will provide pricing plans that are affordable for those specific companies. 

Data Insights

One of the most crucial tasks of human resources staff is managing employee data and organizing documents. The software’s extensive analytical and reporting capabilities help streamline this task, increase efficiency, reduce human errors, and boost productivity. Additionally, custom reports help analyze different business strategies and gauge the performance outcomes. 

Scalability 

A software’s ability to expand and adapt to growing organizational needs determines its reliability. Regardless of its current size, your company will eventually grow, and it is vital that the HR platform accommodates the additional tasks without compromising its performance. Therefore, we analyzed different HR platforms’ scalability and enlisted the ones that had par excellence scaling capabilities. 

Some fundamental features that elevate the reliability of an HR software are: 

• Benefits administration to manage workforce benefits, including insurance
• Payroll processing for timely and accurate wage calculation and tax filings 
• Law compliance to meet local and federal regulations 
• Scalability to accommodate growing business needs 
• Talent acquisition functionality for job posting and choosing the top talent
• Seamless add-on capabilities to integrate with third-party applications 
• Comprehensive reporting features for customized, detailed reports 
• Time and attendance software for monitoring employees’ working hours, PTO, etc. 

What software do HR professionals use? 

Human resources professionals use HR software to streamline administrative tasks, save time and resources, and achieve the best possible outcome. 

What is the most common HRIS? 

The most common human resources information system is Eddy HR. 

What are the 5 main types of HRIS? 

The five main types of HRIS are strategic, operational, tactical, limited function, and comprehensive. Strategic HRIS helps organizations with workforce growth and development, expansion, and effective business strategy execution. Operational HRIS improves existing functions, while tactical, limited function, and comprehensive HRIS assist with compliance, specific core functions, and end-to-end administrative tasks, respectively. 

What are the 4 pillars of HR system? 

The four pillars of the human resources system are hiring, performance management, learning and development, and payroll processing.