Your small company won’t stay small forever. As it grows, the processes you follow today may no longer be effective or sustainable in the long run. This is particularly true when it comes to streamlining Human Resources (HR) operations, attracting and retaining top talent, and ensuring compliance with regulations. In short, midsize companies often find themselves stretched thin.

This is where a Human Resources Information System (HRIS) comes in. These platforms help businesses maintain workplace policies, ensure compliance, manage employee records, and simplify day-to-day HR tasks.

However, not all HRIS platforms are the same. It’s important to pick the one that aligns with your company’s specific needs. That’s why we have compiled a list of the best HRIS systems for midsize companies, so HR teams and administrators don’t have to spend hours searching when they are already too strapped for time.

Top 9 Best HRIS Systems For Midsize Companies: At A Glance

HRIS System

Rating

Key Features

Starting Price

BambooHR

4.3 

★★★★★

  • Applicant Tracking System (ATS)
  • HR mobile app
  • Employee Self Service (ESS)

$10/employee/month (custom plans available)

Zoho People

 4.3 

★★★★★

  • Performance management with 360° feedback 
  • Shift management, communication, and collaboration 

$1.50/user/month (Essential HR)

Paycor

 4.4 

★★★★★

  • Talent development tools  
  • People analytics 
  • Employee recordkeeping 

Custom pricing (tiers by company size)

HiBob (Bob)

5 

★★★★★

  • Payroll hub 
  • Onboarding automation Compensation management 

Custom pricing

ADP Workforce Now

 4.5 

★★★★★

  • Talent management and activation 
  • Flexible payroll 
  • HR outsourcing 

Custom pricing (Select, Plus, Premium)

Rippling

 4.9 

★★★★★ 

  • PEO software 
  • Talent signal 
  • Device management 

$8/user/month (modular pricing)

Paylocity

 4.2 

★★★★★ 

  • Corporate cards 
  • Asset management 
  • Time and labor management 

Custom pricing (modular plans)

Paycom

 4.6 

★★★★★

  • Tax credits automation 
  • Labor allocation 
  • Expense management 

Custom pricing

Personio

 4 

★★★★★ 

  • People analytics with AI assistant 
  • Employer of Record (EOR) 
  • Workforce planning 

Custom pricing (Core, Core PRO)

1. BambooHR – Best For User-Friendly HR Management And Hiring

BambooHR is a comprehensive platform that supports employers and HR managers at every stage of the employee lifecycle, from hiring and onboarding to performance management and offboarding. By eliminating the need for spreadsheets and multiple tools, it helps businesses optimize HR operations and centralize workforce data. Its real value lies in its intuitive design and ability to reduce administrative overhead.

With features like e-signatures, performance tracking, and mobile accessibility, the software simplifies recruitment and onboarding processes and supports consistent record-keeping.

Key Features

  • Applicant Tracking System (ATS): BambooHR offers a feature-rich ATS that automates the hiring process, making it more personalized and efficient. It includes tools for reporting, customizable new-hire packets, and quick posting to major job boards.
  • HR Mobile App: The mobile app provides instant access to key HR functions such as messages, tasks, and updates directly from the home screen. Users can easily track performance, manage time, and stay updated from anywhere.
  • Employee Self Service System (ESS): This feature allows employees to manage their personal information and leave requests digitally, reducing paperwork and improving data accuracy.

Pros And Cons

Pros

Cons

Easy time-off requests and visibility of team schedules

Customizable interface with company branding

Smooth applicant funneling and onboarding process

The candidate database cannot be exported

BambooHR doesn’t offer automated recruiting reports

Pricing

BambooHR plans start at $10/employee/month. However, they offer flexible plans at custom pricing based on company size and needs, with options for small teams and growing organizations. These plans are:

  • Core
  • Pro
  • Elite

Disclaimer: The pricing is subject to change.

2. Zoho People – Best For Customizable HR Tools

Zoho People is a unified, cloud-based HR solution that helps organizations manage all aspects of their workforce. It supports HR teams with the full hiring cycle, from onboarding to exit, with efficiency and ease. Furthermore, its direct integration with Zoho Expense and Zoho Payroll eliminates manual data entry and simplifies payroll reconciliation by syncing employee information across modules.

The software is designed to adapt to various organizational structures. Teams can customize workflows, forms, and modules to match their existing HR processes. It also includes 360-degree feedback, continuous performance reviews, and goal tracking to help employees stay aligned and grow within the company.

Key Features:

  • Performance Management With 360° Feedback: The platform features tools to track employee skills, progress, and team performance, giving a clear view of overall business outcomes. Businesses can use these insights to identify top talent and pinpoint areas for growth.
  • Shift Management: Since the traditional 9-to-5 is no longer the norm, the ‘Shift Management’ feature allows users to easily set up and manage shifts, breaks, and work rules. Teams can create different rosters and custom schedules, ensuring smooth operations while accurately tracking payable and non-payable hours.
  • Communication And Collaboration: Zoho People helps teams stay connected and informed through its built-in communication tools. It offers group chats and chatbots that promote collaboration, reduce communication gaps, and help teams complete tasks faster.

Pros And Cons

Pros

Cons

Smooth leave and attendance tracking

Employee self-service options reduce dependency on HR

Easy navigation, even for first-time users

Document template design is cumbersome, with limited preview options

No option to create standard jobs

Pricing

Zoho People offer multiple pricing tiers to suit different organizational needs. The plans are structured as follows:

  • Essential HR: US$1.50/user/month
  • Professional: US$2.50/user/month
  • Premium: US$3.50/user/month
  • Enterprise: US$5/user/month
  • Zoho People Plus: Custom pricing

Disclaimer: The pricing is subject to change. 

3. Paycor – Best For Analytics-Driven HR And Compliance Support

Paycor software is designed to address the complex HR needs of small to mid-sized businesses. It offers a unified platform that combines HR, payroll, analytics, and compliance management. 

Payroll features include automated tax filing, real-time calculations, direct deposit, early access to earned wages, and support for multiple pay structures (hourly, salary, bonuses) across different states. On the HR side, it helps automate onboarding, document management, and employee self-service via its mobile app. 

For compliance and decision-making, the platform delivers proactive alerts for tax compliance, payroll errors, and analytics dashboard that reveal trends in turnover, pay equity, and headcount. This helps mid-sized businesses reduce risk and gain insight from workforce data. 

Key Features:

  • Talent Development Tools: Paycor’s Talent Development module supports goal-setting using SMART/OKR frameworks, 1-on-1 manager-employee meetings with pre-loaded templates, and automated workflows for performance reviews based on historic data.
  • People Analytics: The analytics platform delivers real-time dashboards covering headcount, turnover, compensation, and retention. It also includes a generative AI analytics assistant for natural-language queries.
  • Employee Recordkeeping: The software enables HR teams to view, modify, and maintain staff information from a single system. Details such as time entries, pay rates, and contact data can be managed in one place.

Pros And Cons

Pros

Cons

Fairly easy to use for basic HCM tasks

The recruiting module is strong and customizable

Continuous feature updates aimed at improving user experience

Reporting tools have limitations and technical issues

Delays in reinstating Admin access after investigations

Pricing

The vendor offers multiple pricing modules based on the company's size and needs. All of the following plans come with custom pricing:

Below 50 Employees

  • Basic
  • Essential
  • Core
  • Complete

50 – 1,000+ Employees

  • HCM Cor (1 Month Free)

Disclaimer: The pricing is subject to change.

4. HiBob – Best For Employee Engagement And Modern Onboarding

HiBob, also known as Bob, is a cloud-based HRIS that brings core HR tools into one modern, social-style platform. It covers onboarding, time-off management, performance tracking, compensation, and people analytics. In addition to standard HR tools, the platform includes culture-focused tools such as birthday reminders, shoutout feeds, and work updates to strengthen team engagement.

It also offers workflow automation and integrated e-signature tools that support HR teams, managers, and employees in collaborating and staying connected across the organization.

Key Features:

  • Payroll Hub: This module allows multiple pay-cycles to be linked within a single system and supports migration from one payroll provider to another with minimal disruption.
  • Onboarding: HiBob automates onboarding flows with customizable checklists and stakeholder tasks. Managers can also set up preboarding workflows to eliminate first-day hassles.
  • Compensation Management: The software gives managers real-time access to pay history, benchmark data, and performance, making it easier to build and update compensation bands and manage salary and bonus allocations.

Pros And Cons

Pros

Cons

Helps employees connect and bond through personal profile details

Location-specific calendars and dashboards improve usability

Club and ‘About’ sections help employees connect over shared interests

Leave submission syncing issues

Limited language availability and offline functionality

Pricing

HiBob offers customized pricing that is based on the organization’s size and needs.

5. ADP Workforce Now – Best For Payroll Flexibility And Outsourcing

ADP Workforce Now is an all-in-one cloud-based payroll and HR software. It centralizes employee data and streamlines various administrative processes. It automates HR processes, and helps reduce the complexity of managing payroll, benefits, and compliance from separate systems. With role-based dashboards for administrators, managers, and employees, self-service tools such as digital pay statements, benefits enrollment, and time tracking are accessible through both web and mobile apps.

The mobile solution also supports viewing current and previous pay statements and tax forms. This way, employees can clock in or out, record hours worked, and review schedules through the same interface. 

Key Features:

  • Talent Management And Activation: It includes tools for performance reviews, goal tracking, and learning management, allowing HR teams to record evaluations and assign development plans within a single system.
  • Flexible And Intuitive Payroll: The software supports every pay scenario, from salaried and hourly to bonus and contingent. It also automatically deducts and files US federal, state, and local taxes to help maintain compliance.
  • Reporting And Analytics: The platform provides built-in reporting tools that let users track workforce metrics such as turnover, labor costs, and attendance trends. The interactive dashboards make it easier for HR teams to monitor key performance data and generate insightful reports.

Pros And Cons

Pros

Cons

Scales well for companies of various sizes

Professional and reliable time management features

Connection files allow some data to transfer immediately

Problem resolution is inconsistent

Password resets and timesheet navigation can be unreliable

Pricing

ADP Workforce Now offers custom pricing for the following tiered plans:

  • Select
  • Plus
  • Premium

Disclaimer: The pricing is subject to change.

6. Rippling – Best For Fast Growing Companies With Remote Teams

Rippling HR combines HR, IT, payroll, and finance into a single unified platform. This centralization reduces the need for multiple disconnected systems and allows businesses to manage employee data, applications, and devices from a single source of truth.

The platform automates various processes such as onboarding, role changes, device provisioning, and compliance alerts. This way, data changes in one area propagate across the system automatically.

Rippling also supports global workforces, offering built-in compliance capabilities across all 50 US states and more than 180 countries. With nearly 600 third-party integrations, it connects HR data with popular tools like Slack, Google Workspace, and Salesforce. 

Key Features:

  • PEO Software: It lets businesses outsource payroll, benefits, and compliance management. This module handles HR administration seamlessly across all 50 US states.
  • Talent Signal: Rippling’s Talent Management module analyzes a new hire’s first 90 days using real work data — such as code commits, sales calls, or support chats — to measure ramp-up progress. It compiles this information into a performance signal and report for managers to review.
  • Device Management: This module connects directly to employee records within the HR system. When a new hire joins, the software automatically assigns and sets up a device (like a laptop) by installing required apps and applying security policies.

Pros And Cons

Pros

Cons

Quick implementation with flexibility for different business needs

Saves time for teams across multiple offices and remote positions by securely centralizing logins

Handles account provisioning and laptop configuration without relying on IT teams or engineers

Exports as a long list of events instead of a toggleable shared calendar

Mobile app lacks full functionality and multi-language support

Pricing

Rippling offers modular pricing, starting at $8/user/month. The plans are divided into the following categories:

  • Rippling Platform
  • Rippling HCM
  • Rippling IT
  • Rippling Spend

Disclaimer: The pricing is subject to change.

7. Paylocity – Best For Payroll Automation And Workforce Communication

Paylocity HR & Payroll helps companies centralize HR, payroll, finance and IT capabilities in a single system. The data can be accessed through its desktop and mobile applications, so it's easier to collaborate with team members anytime and anywhere. Their solutions are scalable for everything from onboarding and benefits administration to talent acquisition and tax compliance.

Although payroll management is the prime capability of Paylocity, its functionalities go beyond that. The AI integration into the software makes so many complex tasks easy. For instance, expense reporting can be fully automated, and errors can be minimized to a great extent.

Among its many features, communication stands out in that it makes it easier for employees and management to send notes and recognition to and from each other.

Key Features:

  • Corporate Cards: The platform provides company-issued cards with built-in policy controls. Every transaction automatically syncs to the ERP, enabling administrators to efficiently track employee spending.
  • Asset Management: Using this feature, users can keep all employee hardware and software organized in one system. It allows IT teams to track, monitor, and control devices and tools with ease.
  • Time And Labor Management: Paylocity automates employee scheduling and time tracking, allowing teams to easily log hours and monitor attendance accurately.

Pros And Cons

Pro

Cons

Users can view paychecks and deductions clearly

Self-service for time off requests and payroll info

Handles multi-entity payroll with imports and time/labor tracking

PTO doesn’t always sync between systems

Login/account lockouts cause tax season issues

Pricing

Paylocity customizes its pricing based on each organization's specific needs. It offers modular pricing that includes:

  • Payroll
  • Human resources
  • Workforce Management
  • Talent Management
  • Benefits Management
  • Employee Experience Platform
  • Marketplace Integrations
  • Beyond Traditional HRIS

Disclaimer: The pricing is subject to change.

8. Paycom – Best For All-In-One HR Automation

Paycom is an ideal solution for companies looking for an all-in-one HR solution. This cloud-based software is designed to centralize all the customer data and automate the entire employee lifecycle (from hire to retire). This single database architecture houses all the HR tools in one software, so nothing really feels scattered across multiple places. 

Talking about its standout feature, IWant, Paycom’s command-driven AI engine, enables users to access employee data instantly without navigating through the software. This significantly reduces reliance on HR staff and increases overall efficiency. 

Key Features:

  • Tax Credits: The software simplifies the process of identifying and securing government incentives such as the Work Opportunity Tax Credit (WOTC). It automates candidate eligibility checks and manages all required documentation.
  • Labor Allocation: This feature helps automate the tracking of labor expenses across various roles, departments, and locations. The platform allocates hours across payroll, invoices, and accounts receivable in real time for accurate cost management.
  • Expense Management: It allows employees to submit expenses via mobile or desktop, routes them through approval workflows, and automatically processes approved expenses into payroll.

Pros And Cons

Pros

Cons

The reporting feature supports multiple formats, giving users flexibility in how they pull insights

Employees can update and access their HR information anytime

Simplifies enrollment, payroll, and documents in one place

Frequent problems with daily timecards

Regular password changes and multi-level questions are frustrating

Pricing

Paycom offers custom pricing. Businesses can get a tailor-made quote based on the organization's size and specific modules needed. 

9. Personio – Best For Global Hiring And Workforce Planning

Personio is a comprehensive, cloud-based HRIS system, specifically designed to simplify HR operations for small and mid-sized businesses. It serves various industries, including manufacturing, professional services, retail, and more. The platform covers a broad suite of HR tools, including document storage, compliance tracking, absence management, and time tracking.

The real value of Personio lies in its automation and centralization features. It provides HR managers and employees with a single source of truth, helping companies make faster decisions, backed by factual data.

Its user-friendly interface and rapid implementation (typically 4-5 weeks) enable HR teams to adapt quickly and fully leverage the platform's capabilities.

Key Features:

  • People Analytics: Through the integrated Personio Assistant, users can pose natural language questions and receive instant, visualized responses. They can use ready-made templates or build reports from scratch to uncover trends and insights.
  • Employer Of Record (EOR): Powered by Remote, this feature simplifies global hiring. It enables teams to hire, onboard, manage payroll, and maintain compliance in over 100 countries without the need for local legal entities.
  • Workforce Planning: This module supports unified headcount planning with real-time visibility into open and filled positions. It also includes budgeting and personnel cost calculation tools to ensure accurate and comprehensive planning.

Pros And Cons

Pros

Cons

Simplified navigation enhances administrative efficiency

Continuous product updates and improvements that simplify HR work

Automation features help streamline various processes

Some system functions are not intuitive and require extra manual steps

Limited email and communication tools

Pricing

Personio offers the following scalable plans with custom pricing:

  • Core
  • Core PRO

Disclaimer: The pricing is subject to change.

Final Thoughts

As a company scales, its HR challenges also increase. That’s when investing in an HRIS system becomes essential. A good HRIS can improve payroll accuracy, HR operations, compliance management, and other administrative tasks. However, businesses should look for a solution that balances budget, features, user experience, and scalability, so the software stays by the company’s side and supports their needs as they expand, no matter the situation.