Selecting the appropriate Electronic Health Record (EHR) is a critical decision for any psychological practice. Whether managing a solo practice or overseeing a group of clinicians, psychologists require a system built for behavioral health, where therapy notes, outcome measures, and practice operations stay connected.
Key features for psychologists include customizable forms for accurate intake, structured treatment plans for consistent care, and secure telehealth to protect client privacy. Integrated billing reduces administrative burden, while scheduling improves session management. Together, these features enhance practice operations and support efficient, patient-focused care.
We have sifted through hundreds of user reviews from software users, and our consultants spoke with businesses and gathered their feedback to identify the best EHR for psychologists. Explore the eight software options and compare their features and pricing plans to make an informed decision.
Software | Rating | Trial Info | Best For | Key Features | Starting Price |
4.8/5 | 30-day trial | Psychiatrists, Social workers, Psychologists, Therapists |
| $59/user/month (for one user only) | |
4.7/5 | Free 14-day trial | Psychiatrists, Psychologists, Counselors, Therapists, Life coaches |
| $69.95/month | |
4/5 | 30-day trial | Psychiatrists, Marriage and family therapists, Counselors, Psychologists, Substance use counselors |
| $49/month | |
4/5 | 21-day trial | Psychiatrists, Psychical therapists, Occupational therapists, Speech therapists, Alta pediatrics, Counselors |
| $29/therapist/month
| |
4.1/5 | No free trial | Psychiatry clinicians, Marriage and family therapists, Counselors |
| Custom pricing | |
3.6/5 | No free trial | Psychologists, Psychiatrists, Pediatrics, Dentists |
| Custom Pricing | |
4.3/5 | 30-day trial | Speech therapists, Occupational therapists, Psychologists |
| $39/month | |
4.7/5 | No free trial | Applied Behavior, Analysts (ABA) Providers, Behavior Therapy clinics, Special Education, Human Resources |
| Custom Pricing |
TherapyNotes is a behavioral health EHR built for mental health professionals like psychologists and psychiatrists to offer better patient care. The software offers a wide range of features like telehealth, scheduling, and electronic billing. Moreover, psychologists can benefit from the integrated outcome measures autoscored within the EHR so they can focus more on incorporating the results into treatment strategies.
Pros | Cons |
User-friendly interface Efficient billing and insurance management Robust patient portal Excellent clinical note-taking features HIPAA-compliant telehealth platform Responsive customer support | The reporting functionality can be improved Customization complexity for some advanced features |
Best For
TherapyNotes is used by several mental and behavioral health professionals, whether working solo or in group practice. The software is used by psychologists, psychiatrists, social workers, and therapists.
Key Features
- Telehealth
- E-Prescribing
- Medical Billing
- Appointment Scheduling
- Patient Portal
Pricing
TherapyNotes offers three pricing plans, and every plan starts with a free 30-day trial:
- Solo - $69/month for one user
- Group - $79/month for first clinician (+$50/month/additional clinician, Free non-clinician staff)
- Enterprise - $79/month for the first clinician and is perfect for 30+ users (+$50/month/additional clinician. Free non-clinician staff)
Disclaimer: Pricing is subject to change.
Why We Like It
Psychologists like TherapyNotes because of TherapyFuel, an integrated AI solution that reduces administrative tasks and minimizes errors. The AI integration reduces progress notes backlog by analyzing session summaries or live session transcripts to draft SOAP notes. This process helps psychologists spend less time on documentation.
User Ratings
TherapyNotes boasts a 4.8 rating out of 5 based on user reviews on our site. Users like the efficiency of the software, which streamlines their workflow. However, some users pointed out that the reporting feature can be improved.
CounSol is a complete practice management platform designed specifically for psychologists. It offers customizable intake forms and clinical templates that support assessments and progress notes. In addition, the system helps psychologists create treatment plans and track patient outcomes. It also includes telehealth, scheduling, and support for group therapy sessions. Moreover, each practice receives a dedicated account manager to ensure quick and reliable issue resolution.
Pros | Cons |
User-friendly interface Dedicated customer care professional Interactive client portal Suitable for private practices Includes electronic intake forms Responsive customer support team Scalable for practices of all sizes | Customization complexity can be reduced Some advance search filters could be better, according to some user reviews |
Best For
CounSol practice management software is suitable for mental and behavioral health practices of all sizes. It is typically used by the following healthcare specialists:
- Psychiatrists
- Psychologists
- Counselors
- Therapists
- Life coaches
Key Features
- Secure Messaging And Communication
- Telehealth
- Billing And Invoicing
- Online Appointment Booking
- Client Progress Notes
Pricing
The pricing of CounSol EHR is divided into the following options:
- Standard – $69.95/month + $35/month/each additional counselor
- Standard Plus – $79.95/month + $40/month/each additional counselor
- Premium – $84.95/month + $45/month/each additional counselor
- Premium Plus – $89.95/month + $45/month/each additional counselor
It also offers a 14-day free trial.
Disclaimer: Pricing is subject to change.
Why We Like It
The platform combines customizable intake forms, treatment plans, and progress notes into one smooth workflow. This setup helps clinicians document sessions faster and stay consistent with clinical standards. In addition, secure messaging and a private client portal improve communication without risking confidentiality.
User Ratings
The software enjoys a 4.7/5 rating based on user reviews on our site. Users appreciate that they have a dedicated account manager to help them around the clock. However, some users wished for a mobile app for the software.
SimplePractice helps psychologists manage both clinical and administrative work from one platform. It supports billing, scheduling, and telehealth, which simplifies daily practice operations. In addition, its therapy documentation tools include customizable intake forms and assessment templates that speed up charting. Automated form reminders also help psychologists collect patient information before sessions. As a result, clinicians spend less time on paperwork and more time focused on patient care.
Pros | Cons |
Automatic appointment reminders help reduce no-shows Facilitates coordinated team-based client care with shared calendars Automates repetitive administrative tasks to save time Integrated payment processing allows convenient credit card payments from clients Responsive customer support team | Limited customization options for a few advanced features Potential learning curve for new users Some templates can be improved |
Best For
SimplePractice is used by specialties such as psychologists, psychiatrists, marriage and family therapists, counselors, and substance use counselors also use the software.
Key Features
- Telehealth
- Insurance Claims
- Billing
- Client Portal
- Scheduling
Pricing
Simple Practice pricing starts at $49/month, with three standard pricing options for solo practices:
- Starter – $49/month
- Essential – $79/month
- Plus – $99/month
Users can also add ePrescribe to any plan for $49/month/clinician, plus a one-time setup fee of $89. It also offers a 30-day free trial.
Disclaimer: Pricing is subject to change.
Why We Like It
With SimplePractice, psychologists can collect intake forms and questionnaires from patients before sessions. This setup helps track clinical measures early and stay prepared. In addition, automated reminders reduce missed tasks and appointments. Patients can also manage documents and complete payments easily through the platform.
User Ratings
SimplePractice is rated 4/5 based on user reviews on our site. Users appreciate the automatic appointment reminders sent to patients and express how they reduce no-shows. However, some users find the billing feature to be a bit tricky.
TheraNest by Ensora Health is a mental health EHR connecting clinical notes directly to insurance claims, which reduces manual work and errors. The platform also offers integrated scheduling and billing to keep practice operations organized. In addition, flat-rate revenue cycle management supports predictable income planning. Together, these features help psychologists save time and maintain full control over their practice.
Pros | Cons |
All-in-one solution for mental health practices User-friendly interface for scheduling and billing Customizable forms and notes for patient records Responsive customer support for timely assistance Comprehensive telehealth functionalities expand access to care | New users may require initial training, according to some TheraNest reviews Some documentation templates could be improved May not be suitable for larger mental health practices with complex needs |
Best For
TheraNest is used by solo and group mental health practices. Additionally, the software caters to the needs of psychologists, counselors, occupational, physical, and speech therapists.
Key Features
- Medical Billing Tools
- Counseling Progress Notes
- Client Portal
- E-Prescribing
- Scheduling
- Telehealth
Pricing
TheraNest pricing offers the following four pricing modules to users with their respective plans, along with a free trial:
- Essentials - $29/therapist/month
- Advanced - $59/therapist/month
- Premier - $89/therapist/month
Disclaimer: Pricing is subject to change.
Why We Like It
The ‘Group Telehealth’ feature makes remote care simple for psychologists. It allows online video sessions with up to six participants, making it easy to work with families, couples, or therapy teams. This feature helps clinicians provide flexible, collaborative care without requiring everyone to be in the same room.
User Ratings
TheraNest is rated 4/5 based on user reviews on our site. Users like access to client information, alongside creating new notes. However, many users pointed out that the billing function may need improvements.
Valant is an EHR platform for behavioral health professionals, including psychologists and counselors. It offers features like scheduling, billing, telehealth, e-prescribing, and patient-portal tools. Psychologists benefit from click-to-generate, evidence-based note templates that support SOAP, MFT, CBT, DBT, and other approaches, helping them save time while maintaining accurate, structured documentation.
Pros | Cons |
Facilitates seamless virtual visits Suitable for both therapists and prescribing clinicians Valant reviews suggest that it offers comprehensive support for general psychiatry practices | The interface can be tricky on certain screens at times, according to some users Customization complexity
|
Best For
Valant EHR is used by various specialties such as psychologists, psychiatrists, marriage and family therapists, counselors, etc. Solo and group practices, billing agencies, and franchise organizations use the platform as well.
Key Features
- Clinical Documentation
- Intake And Assessment Automation
- E-Prescribing
- Billing
- Patient Portal
Pricing
Valant EHR offers custom pricing based on the practice size and needs. Get in touch to know how the software fits your needs.
Why We Like It
Psychologists appreciate the software because it lets them create comprehensive, evidence-based treatment plans quickly. Using the ‘32 Wiley PracticePlanners’, they can select from pre-built problems, goals, objectives, and interventions, ensuring plans are clinically sound and audit-ready while saving valuable time.
User Ratings
Valant EHR is rated 4.1/5 based on user reviews on our site. For users, the software’s ability to manage everything in one place without needing an office manager is commendable. However, a few users pointed out that the system needs to work more smoothly.
Tebra is an all-in-one EHR platform designed for psychologists and independent practices. With features like online scheduling, digital intake forms to reduce wait times, electronic prescriptions, and telehealth for flexible appointments, the software offers ease to the users. In addition, patients can book and manage appointments, access their records, and pay bills, making practice management smoother and more efficient.
Pros | Cons |
User-friendly interface for easy navigation and seamless integration Offers powerful analytics to drive business insights Centralized system reduces administrative burdens and enhances collaboration Simplifies billing and collections processes Provides practice growth tools to connect practices with the right patients | Limited configuration options for custom modules Some specialty templates could be improved |
Best For
Tebra is designed for practice types like billing companies and independent practices, with a special focus on specialties like psychologists, psychiatrists, pediatrics, and dentists.
Key Features
- Electronic Health Records (EHR)
- Billing & Payments
- Patient Experience
- Online Scheduling
- Marketing Tools
- Data & Analytics
Pricing
The vendor has not disclosed pricing as it varies for every practice, based on its size and needs.
Why We Like It
Psychologists benefit from Tebra AI because it speeds up charting and streamlines review management. Reducing administrative tasks allows clinicians to focus more on patient care, respond faster, and build stronger trust with their clients.
User Ratings
The software has a rating of 3.6/5, based on user reviews on our site. Users expressed their satisfaction with the ease-of-use Tebra offers, which helps them in finding and organizing tasks efficiently. Though some users noted that the patient intake form does not have any alert notifications.
TheraPlatform helps improve therapy documentation by supporting both AI-assisted and manual note-taking. Built-in AI can turn keywords, voice dictation, or transcripts into structured clinical notes. For those who prefer manual entry, customizable templates, and note duplication still reduce documentation time and improve efficiency.
Pros | Cons |
Comprehensive platform for practice management, EHR, billing, and telehealth Automates tasks with customizable templates, scheduling, invoicing, and claims Scalable solution supporting unlimited users for future growth | A bit time-consuming to fully learn the modules and customize settings as per user reviews Data migration can be complex for new users |
Best For
The software works best for speech therapists, occupational therapists, psychologists, etc.
Key Features
- Virtual Therapy Sessions
- Scheduling
- Therapy Notes
- Billing And Invoicing
- Client Portal
- Claims Management
Pricing
TheraPlatform pricing starts at $39/month with a 30-day free trial. They offer three plans, which include:
- Basic - $39/month (No additional provider)
- Pro - $69/month ($39 for each additional provider)
- Pro Plus - $79/month ($49 for each additional provider)
Disclaimer: Pricing is subject to change.
Why We Like It
TheraPlatform offers automated scoring of outcome measures, saving time and reducing manual work. It also provides scheduled tracking and clear graphical reports to simplify the monitoring of client progress efficiently.
User Ratings
The software is rated 4.3/5, based on user reviews on our site. Users appreciate the scheduling system of the software, claiming that it allows them to make changes on the spot. However, some users wish that creating forms within the system would be easier.
Behaviorsoft, now called CentralReach Essentials, offers a digital platform designed to make assessment, tracking, and reporting easier. Its ‘ABLLS-R' and ‘AFLS-aligned’ tools provide payor-approved assessments, while robust reporting lets clinicians analyze progress and target skills efficiently.
Pros | Cons |
Tailored workflows and features for small ABA therapy practices Offers a caregiver portal to enhance collaboration Data collection forms and templates streamline the documentation process Automated billing tools reduce errors and save time User-friendly interface for seamless navigation | Customization complexity for certain modules Some reporting tools could be improved Customer support response times may vary |
Best For
The software works best for Applied Behavior Analysts (ABA) providers, psychologists, and behavior therapy clinics.
Key Features
- Scheduling
- Billing
- Data Collection Forms
- Caregiver Portal
- Human Resource
Pricing
The software offers customizable pricing based on practice size and requirements.
Why We Like It
CentralReach Essentials provides a digital assessment platform combining industry-recognized ABLLS-R and AFLS tools that track thousands of skills and generate customizable reports quickly. It also offers robust reporting and analytics that help clinicians monitor progress and make data-informed decisions with greater efficiency.
User Ratings
The software has a 4.7/5 rating based on user reviews on our site. Users appreciate the software’s comprehensive data management tools as they streamline their tasks. However, some users notice challenging interface navigation.
When choosing an EHR, prioritize support for therapy notes, treatment plans, and psychological assessments. Include measurement-based care tools like PHQ-9, GAD-7, and depression severity scales. Ensure you choose the platform with secure telehealth and encrypted messaging to protect sensitive mental health data. Additionally, look for an EHR with digital intake forms, consent documents, and outcome tracking.
How To Choose The Right Best Practice Management Software For Psychologists
Start by assessing the size and type of your practice. Solo practitioners may prioritize simplicity and cost-effectiveness, while group practices need robust scheduling, multi-user access, and reporting tools. Evaluate the platform’s customization options, interoperability with other systems, and compliance with HIPAA. Trial periods or demos are invaluable to understand usability and fit with your workflow.
What Not To Overlook
- Secure telehealth, encrypted messaging, and a client portal are essential for privacy and continuity of care
- Integrated billing and insurance management help reduce administrative burdens
- Reliable support, training, and regular updates ensure smooth practice operations and prevent disruptions