Project Planning Software

BQE CORE Software

158 Reviews

What is BQE CORE? Overview BQE CORE is an all-in-one work management software designed to help professional services and project-based firms make better decisions, increase project revenue, and improve project outcomes. It o...Read more

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Aha! Software

89 Reviews

What is Aha! Software? Overview Aha project management software - also known as 'Aha product development software' - is a cutting-edge, cloud-based, load mapping and project management solution that can be easily utilized by...Read more

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88 Reviews

What is Monday Software? Overview is a comprehensive project management software designed to help teams plan, manage, and collaborate on any project or portfolio in just a few clicks. It offers a wide range of fea...Read more

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BigTime Software

79 Reviews

What is BigTime Software? Overview BigTime software is a cloud-based project management platform that caters to the unique needs of professional services companies. It streamlines businesses by making various operations more...Read more

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Wrike Software

74 Reviews

What Is Wrike Software?  Overview  Wrike software is an all-in-one project management solution that simplifies teamwork, streamlines collaboration, and improves efficiency. An intuitive interface and robust features make it ...Read more

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NetSuite Project Management

67 Reviews

For most firms, project management remains a complex and demanding component. Since assembling all the necessary features to enable successful project management can be intimidating, there must be an easier way out? Fortunately, t...Read more

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Trello Software

58 Reviews

What Is Trello Software? Overview Trello software is a project management and team collaboration tool created by Atlassian. It offers a flexible cloud-based workspace for teams to organize projects and work together effectiv...Read more

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Quickbase Software

54 Reviews

What is Quickbase Software? Overview Quickbase is the ultimate no-code/low-code application development platform, designed to make life easier for teams by providing a friendly user interface along with a wealth of other fea...Read more

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Jira Software

54 Reviews

What is Jira Software? Overview Jira, built by Atlassian, is a comprehensive project management tool for software development teams. By unifying product creation, team cooperation, and issue-tracking into one platform, the u...Read more

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Miro Software

52 Reviews

What Is Miro Software? Overview Miro software is a cloud-based project management solution strategically tailored to cater to small and midsize businesses. The platform offers tools that monitor customer journeys and meticul...Read more

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Workzone Software

50 Reviews

What is Workzone Software? Overview Workzone is a cloud-based project management and team collaboration software that helps teams stay organized and on task. With its intuitive design, easy-to-use interface, and comprehensiv...Read more

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Mosaic Software

48 Reviews

What is Mosaic Software? Overview Mosaic is a resource management software powered by artificial intelligence (AI) to help teams plan, execute, and deliver projects more effectively. The web-based platform is loaded with fea...Read more

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Bitrix24 Software

48 Reviews

What is Bitrix24? Overview Bitrix24 is an all-in-one business management software that helps organizations of all sizes streamline their operations and increase productivity. It offers a comprehensive suite of tools, includi...Read more

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Asana Software

46 Reviews

Asana is a project management tool that helps teams conduct their daily activities and strategic planning. The software allows collaboration across locations and borders. 100,000 organizations subscribe to the paid version, and mi...Read more

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40 Reviews

What Is Pendo? Overview Pendo is a cloud-based project management software that streamlines project workflows and enhances team collaboration. It helps you understand user behavior, measure product adoption, and deliver in-a...Read more

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Project Planning Software Buyers Guide

Last updated: September 23, 2023

In the project management (PM) space, ‘project planning software’ and ‘project management tools’ are largely considered synonymous in terms of work function. Good strategy, it comes as a given, is central to the success of any project planning process; which, in turn, leads to the required realization of an end individual or organizational goal.

Perhaps one area where a typical project planning platform might differ from a larger, all-purpose, PM application is in terms of intelligent, more nuanced, assistance for the project planning phase (as we discuss below).

In this guide, we’ll be covering such project planning tool securing concerns as:

Let’s get to it.

What is Project Planning Software?

Simply put, a project planning tool – standalone or larger-platform-integrated – is any ideation or strategizing utility designed to enable a project team to both visualize and define the project scope (also called the project management life cycle) from start to finish.

In today’s competitive space, it is a must-have team management resource for project manager personnel to get their work done timely with full stakeholder visibility.

Why would a project manager need a dedicated project planning aid?

The perks of subscribing to a project planning platform don’t just stop at project management streamlining and transparency facilitation. They also cover such benefits as:

  • Project deliverables/objectives fulfillment
  • Project sponsor inputs
  • Risk management
  • Project timeline ‘meeting’
  • Resource management
  • Evaluation of project constraints

among other corollary advantages.

Dealing with complexity is a defining feature of most, new-age, project management endeavors. 

From becoming self-sustaining in the uber-competitive entrepreneurial space to scaling businesses to ‘conglomerate’ levels, project managers need minute assistance to keep task management on schedule.

A number of leading field vendors also offer free subscription options for nascent project management efforts, so there isn’t much reason – practically – not to consider a sign-up. 

Common Features of Project Planning Platforms

While most industry-leading platforms offer their own set of caveats meant to enable multi-vertical project management pursuits, they generally share a common, core, skeletal structure. In this sense, learning to operate one PM tool in depth prepares the adroit, advanced, user to work well with potentially every other category suite.

Key Project Planning Tool Functions

  • Task Management Features
    • Track Progress/Project Status (fulfillment of project objectives)
    • Idea/Project Management
    • Knowledge Management
    • Manage Tasks/Task Dependencies/Workload Management
    • Document Management Protocols
    • Time-Tracking Capabilities (Project Schedule Setting)
    • Product Planning Tool Integration
    • Quick Project Snapshot Dashboard Visualizations (Gantt Charts, Kanban Boards, etc.)/Flexible Project Views for development process oversight*
    • Custom Project Management Methodology Set*
    • Project Demands/To-do Lists
    • Task Templates/Checklists (Custom/Default); Customizable Workflows
    • Desktop and Mobile Apps Functionality*
    • Complicated Projects Breakdown (Agile Workflows)*
    • Product User Feedback/Customer Feedback Management
    • Create Projects (for New Product Assignments)
    • File Management*
    • Custom Workflows*
    • Product Management Stack Integrations*
    • Create Surveys
    • Track Product Backlog
    • Work Breakdown Structure
  • Resource Management Functions
    • Resource Planning (Assign Tasks to Individual Members of Product Teams/other team members)
    • Resource Allocation
    • Team Collaboration Tools (for Real-Time Worker Management/Project Planning)
    • Team Management (Rewards/Concerns Communications; enabling project plan realization)
    • Calendar Management
    • Onsite Work Management
    • Remote/Multiple-Site Resource Coordination
    • Approval Process Systematization*
    • Tool User-Onboarding Assistance*
    • Cost Management Plan Assistance
    • Stakeholder Management Plan Assistance
  • Financial Management Tools
    • Project Budget/Financial Planning
    • Money Management Features (inc. not-stepping-out-of-line ‘Budget Guards’)
    • Project Costs Appraisals
    • Funds Disbursements (for individual/separate projects)
    • VC (Venture Capitalist) Software Integrations*
    • Future Projects Budgeting*
    • Native/Third-Party Accounting Software Integrations*
    • Project Stakeholders Accounting Management (spanning the project life cycle)
    • Risk Assessment

* May be unavailable in some basic-subscription project planning suites; several tools offer turnkey product management features available upon request.

This listing is by no means exhaustive.

Picking the Best Project Planning Application for your Workflow

When scouring the web for project management software, there’s an incredible wealth (or a confusing medley) of tool choices to consider. What you need, essentially, is an all-in-one project management planning software suite that neatly balances cost-affordability (a budgeting factor) with maximum functionality.

To this end, we’ve devised a simple, five-point, formula framework to make the shortlisting process easy.

If you’ve already jotted down a list of contending software that you’re interested in, simply weigh them – individually – against each of the assessment cues given. The platform with the most (satisfying) ticks wins the skirmish.

And if you’re completely new to the venture, skip ahead to the page section after next to consider our own top-five picks.

Project Planning Tool/Software Evaluation List

  • Does the software work with your business size/user headcount?
  • What is its required level of tech expertise (only built for technical professionals)?
  • Is it easy to integrate/connect with other tools?
  • Does it fit your budget (expensive or cost-effective)?
  • Is it accessible (easy or difficult for non-techies to get started with)?

If you should come up with a tie between competing tools, visit their Software Finder profile pages using our dedicated search field given at the top of this page.

Here, be sure to click the ‘Watch Demo’ and ‘Get Pricing’ profile buttons to get an idea of what you can expect from each utility (so you know what you’d be getting into).

Typical Pricing Range for Project Planning Suites

As mentioned above, for basic project planning purposes, you can do well by opting for a free plan provision from one of a handful of software vendors.

But if you require a proper project management plan tool to cover the bulk of your PM bases over the long haul, go the paid subscription route. Here, you can expect to pay somewhere in the following range:

$5/month per member to upward of $300/month (for unlimited users)

To get accurate, custom, plan pricing details and recommendations based on your exact company size and requirements, check out our Project Management Software Pricing Guide for 2023.

Project Planning Process Tools: Our Top 5 Picks!

Check out our list of the top project planning phase tools that should be on your radar – vetted in probing detail y our team of software experts.

Detailing in no order of preference:

  • Asana
  • Jira
  • Monday
  • ClickUp
  • Aha!

Let’s explore each of these briefly.


Asana is a powerful project management interface designed to help managers stay organized and on track. With the subscription, users can easily streamline tasks, projects, and coworkers with one-touch simplicity. Asana also offers features such as AI-based prediction tools to help make better decisions, collaborative intelligence for enterprise customers, and work intelligence tools to improve productivity.  


  • Basic: Free Plan
  • Premium: $10.99*/user/mo.
  • Business: $24.99*/user/mo.
  • Enterprise: Contact Our Helpline to Confirm Pricing (number above)

* Ballpark figures; go to our Asana Software Profile Page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your project effort.

Key Features

Asana's powerful project management features include:

  • Work Tracking & Project Management: Asana has features built for your projects, workflows, goals, and team. You can get a real-time overview of how busy project teams really are across projects, allowing you to adjust assignments and tasks as needed.

  • Communication: With the tool, you can easily communicate with your team by creating conversations around tasks or projects. This helps keep everyone executively consistent and ensures that nothing falls through the cracks.
  • Views: Asana offers several different views so you can quickly find what you need without having to search through multiple menus or tabs. You can also customize your view to show only the most important information for each task or project; without having to deal with loops of complex processes to get the required scoop.


Pros Cons
Easy-to-use interface Limited reporting features
Automation capabilities
Integrations with other apps

Project Dashboard View


Atlassian, an Australian software company, has developed Jira, a robust project management software. Jira enables teams to manage projects, track issues, and automate workflows to optimize business operations. The platform, further, fosters improved collaboration from the initial concept to the end customer. With a suite of agile work management solutions, Jira assists managers in achieving their best performance.


  • Free
  • Standard: $7.75*/user/mo.
  • Premium: $15.25*/user/mo.
  • Enterprise: Contact Our Helpline to Confirm Pricing (number above)

* Ballpark figures; go to our Jira Software Profile Page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your workflows.

Key Features

The project management tool’s top three development-oriented features include:

  • Agile Project Management: Jira provides an intuitive platform for agile project management. It includes customizable Scrum and Kanban boards, which allow teams to easily visualize their progress and prioritize tasks. Additionally, it has built-in reports and dashboards to help teams track progress and make informed decisions quickly.

  • Visual Planning, Tracking, & Releasing: The platform's visual planning tools make it easy to plan out projects in detail and clear product backlog. Teams can use its timeline view to create Gantt charts that show the progress of each task in real-time. This makes it easier to identify potential issues early on so they can be addressed quickly. Additionally, its tracking capabilities allow teams to monitor progress throughout the entire project lifecycle – a great help for busy managers.
  • Business Project & Work Management: Jira Software provides a comprehensive suite of tools for managing business projects and workflows. It includes customizable templates that can be tailored to fit any organization's needs, as well as rich APIs for integrating with other applications or services. Additionally, it offers anonymous access so users can collaborate securely without compromising data security or privacy.


Pros Cons
Highly Customizable/
Flexible Interface
Steep Learning Curve
Agile Support for
Project Managers
Turnkey Product

Project Dashboard View


Monday project management software pretty much checks all – or, at least, most of – the workflow planning/execution boxes for practically every industry vertical. The platform’s user interface, for one, coupled with extreme ‘performing power’, makes it a force to reckon with in just about any workspace.


  • Free (starter-friendly)
  • Basic: $8*/seat/mo.
  • Standard: $10*/seat/mo.
  • Pro: $16*/seat/mo.
  • Enterprise: Contact Our Helpline to Confirm Pricing (number above)

* Ballpark figures; go to our Software Profile Page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your planning firm.

Features project management software comes with an enviable range of workflow streamlining perks including – 

  • Uniform Projects/Tasks Management (enables managers to oversee workflows/resource management from one dashboard view; complete with file-sharing, time-tracking, and project roadmap tracking) 

  • Client Collaborations (ensure that team workers and project workflows are all aligned with changing client expectations – a vital service function designed to empower teams)  
  • Worker/Client Requests Management (allows a planning manager to receive and resolve team/client requisitions in record time!) 


Pros Cons
Easy, crisp, interface;
excellent for non-techies/busy
planning teams to
hit the ground running;
stellar time-tracking
Steep Learning Curve
Calendar integrations –
ensure timely
workflow processing
Cost-Competitive; Affordable

Project Dashboard View


For planning managers, ClickUp is probably one of the best options for organizing a firm’s document management, time-tracking, resource, and workflow-related concerns in one place. 


  • Free Plan (for beginners)
  • Unlimited: $5*/mo.
  • Business: $12*/mo.
  • Business Plus: $19*/mo.
  • Enterprise: Contact Our Helpline to Confirm Pricing (number above)

* Ballpark figures; go to our ClickUp Software profile page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your project planning endeavors.


This web-/cloud-based SaaS powerhouse provides –

  • Customizable templates (with editable fields/project templates for budget, dollars spent, remaining budget, and more)
  • State-of-the-art Gantt Charts (allow teams to track time and monitor their project progress with a bird’s eye view of each process; ensure executions against planned roadmaps)
  • Task management functions (equipped with automatic data population and real-time updates; enable managers to create quick to-do lists)


Pros Cons
Highly customizable
project management templates
Limited integration options with third-party services; user-onboarding can be a little challenging
Intuitive, user-friendly interface (suited for multiple project management)
One-page, centralized document storage & sharing (for uniform, concurrent firm workflows; makes for a unified project management platform)

Project Dashboard View


Aha! makes for a lightweight, cloud-based, project management software offer. It continues to rank well in ‘best in class’ PM tool lists on various review platforms – including this one.


  • Premium: $59*/user/mo.
  • Enterprise: $99*/user/mo.
  • Enterprise+: $149*/user/mo.

* Ballpark figures; go to our Aha! Software Profile Page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your project planning orientation.


Aha! project management software features include –

  • Start-to-Finish Project Tracking (allows senior PMs to monitor their complete firm workflows and budget spending; for addressing any weak links)

  • Real-Time Team/Stakeholder Collaboration (to address team and client feedback/reviews instantly – with integration support for different tools)
  • Powerful Reporting (for constant project KPIs/metrics monitoring)


Pros Cons
Engaging/Interactive Project Roadmap Views May be expensive for smaller firms
Stellar Customizations (‘rich customer experience’)
Easy Onboarding; Decent Time-Tracking

Project Dashboard View

Frequently Asked Questions (FAQs)

Q. What is the best tool for project planning?

The best tool for project planning includes features dedicated for project ideation, visualization, and process monitoring (key components of pretty much every project management software).

Q. What is meant by project planning?

Project planning entails just about any active effort where an objective-based task is visualized from start to finish – complete with actionable details of how each stage in the chain is to be accomplished.

Q. What are the 5 stages of project planning?

The five stages of good project planning include: 

Brainstorming/Ideation, Process Outlining, Resource Allocation, ‘Time Benching’, and End-Appraisal/Feedback.

Q. What are the top five project management software?

In our estimation, the top five project management software currently operational in the ‘planning’ space are:

Asana, Jira, Monday, ClickUp, and Aha! (please refer to the appropriate page section above for more details).

Q. Does Office 365 have a project planner?

Yes - Office 365 comes integrated with the Microsoft Planner interface.

Final Words

As a busy planning manager, we know that sifting through all the software options available in the online marketplace can be endlessly challenging and confusing.

That’s ok (normal) – and we’re here to help. 

Just get in touch with our friendly helpline executives for quick, free, and painless project planning software recommendations for your practice at (661) 384-7070.

We’ll take care of everything – get you subscribed to your perfect software fit in no time!