IVF EMR Software Buyers Guide
Last updated: December 04, 2023
IVF EMR System - A Complete Guide to Help You Make the Right Choice
In Virto Fertilization (IVF) is a medically assisted process of reproduction. In IVF, sperm and eggs are mixed in a controlled environment (mostly in a lab) where they produce embryo or embryos. The embryo(s) are then used for fertilization. Despite being a very complex process, IVF has led to the birth of more than a million babies since 1981. Due to its complex nature, managing all the medical and non-medical tasks can prove impossible for practitioners. This is why most consultants recommend implementing an IVF EMR system.
An IVF EMR System can help you with administrative tasks like medical billing, electronic medical records, and patient scheduling. On top of that, it can also assist with medical tasks like treatment options, embryo/sperm management, and batch grouping.
Important Features in an EMR Software
Before purchasing any EMR software, there are a few considerations that you need to look out for. These aspects help differentiate a ‘good’ quality EMR software from a ‘bad’ quality one.
User-friendly Navigation and Experience: A user-friendly interface can help you simplify tasks and actions for your staff and help them in increasing their productivity.
Integration: You should easily be able to integrate the EMR solution you select with your existing system, irrespective of the device you are working on.
Ease of Access: You should also be able to access patient information, write e-prescriptions, check patient charts, etc. 24/7 from anywhere in the world. One of the biggest benefits of having a cloud-based EHR system is to not have to be restricted to your server for patient information.
Always Available for Support: When you are implementing a new digital solution, it is completely normal to run into problems. However, if you have strong support from your EMR software provider, you can easily overcome any problem you encounter during this process and afterward as well.
Before making any final decisions, it is always better to ask your provider for an IVF EHR Software Demo. This will allow you to make sure if the software you’re choosing is the right one for your practice or not.
Features of IVF EMR Software
Now it’s time to talk about IVF EMR software specifically. Before making any final decisions, make sure your IVF EMR software contains the following features:
Patient documentation: An IVF EMR should be capable enough to store, organize, and manage all of the patient couple’s information. In addition to their demographics, patient documentation also includes previous medical history, treatments, lab results, and diseases.
Treatment Options: IVF specialists also require a treatment management feature that can assess and offer multiple treatment plans based on the data available
Sperm/Embryo Management: Your IVF EHR system should also be able to organize the sperm and embryo samples by collection date, and keep track of storage status as well.
Batch Grouping: There should also be a feature to integrate your data with the medical tools that you use to create batches. This can help identify problems as soon as they arise.
Billing: An IVF EMR solution helps simplify your medical billing procedures by automation and providing timely verification of insurance coverage.
E-Prescribing: IVF EHR Software also provides e-prescribing to create, prescribe, change, and renew prescriptions with ease.
Patient Scheduling: The IVF EHR Software allows patients to schedule and change their appointments without any hassle. It also gives the option of enabling daily reminders and electronic booking.
How to Select an IVF EHR Vendor?
Now that you know what kind of features you need to look for, it’s time to discuss what type of IVF EHR software vendor you should select for your medical practice.
Vendor and Practice Size – Firstly, you need to understand which size of companies your vendor typically aims for. After that, you need to analyze the size of your practice as well. If you have a large facility, you wouldn’t want to select an EHR vendor that only deals with small practices. Typically, the vendors that cater to larger facilities have a high-cost IVF EMR solution.
Vendor Certification – This is probably the most important aspect before selecting an EMR vendor for your practice. You need to make sure your vendor is ONC-authorized testing and certification body (ONC-ATCB). Selecting a non-certified vendor will only bring you trouble and a nuisance to your practice.
System Design – This will probably depend on whether you want to install an IVF EMR software on-site in your server, or use a cloud-based one. Although you’ll get more advantages with a cloud-based solution, it probably boils down to your personal preference. Whatever you choose, you’ll need to find an EMR vendor that provides the service you are looking for.
Even after making a final decision, you should use an IVF EHR/EMR software demo or check out their guides to make sure it is exactly what you’re expecting.
What’s the Final Step?
Before making your decision, it is essential to understand how every vendor and practice workflow is unique. For this reason, a vendor that may work for one practice may not exactly suit the other. Therefore, software experts and industry specialists are an ideal source of information, advice, and ultimately ensuring that the right decision is made.
After understanding the features and deciding upon a few potential vendors, you can also compare the pricing of the IVF EMR software. After you reach a vendor with all the services, features, support, and cost plans you are looking for, you can finally make the last step and move towards its implementation.