Top 10 Whatfix Alternatives
Whatfix is a well-known Digital Adoption Platform (DAP) that is widely used to simplify employee onboarding, provide in-app assistance, and manage software adoption across organizations. However, despite being a popular platform, some customers want to look for its alternatives due to the issues they come across while using the software. These issues include limited advanced customization options, initial setup complexity, slow cohort update times, or a lack of robust preview/testing mode. These problems can force companies to look into solutions that offer better value and align well with their internal workflows and business goals.
Here, in this article we will analyze the top ten Whatfix alternatives to help you make a well researched decision for your company. We are going to discuss the following factors for each alternative platform:
- Core features and benefits
- How does the software compare with Whatfix?
- Pros and cons, and price overviews
TL;DR: What’s the best alternative to Whatfix? WalkMe is a platform that stands out as a top Whatfix alternative option due to its extensive onboarding features and flexible in-app guidance. This makes it ideal for companies looking for a reliable Digital Adoption Platform (DAP) solution.
Our Top 10 Whatfix Alternative Recommendations
1. WalkMe
Best For: IT, Sales, and HR
Overall Rating: 3.8/5
Free Trial: Yes, available
WalkMe is a digital adoption software that helps HR teams with improving employee training, onboarding, and general engagement. It offers its users in-app guidance, workflow automation, and detailed analytics to help simplify complex HR processes, like benefits enrollment, compliance tracking, and performance management.
While both WalkMe and Whatfix assist with user adoption, WalkMe provides more detailed analytics and powerful AI-driven automation that adjusts support as workflows change. This is especially useful for large companies that use plenty of interconnected HR systems, such as Workday, payroll platforms, and talent management applications.
Its cross-application collaboration enables HR departments to provide consistent employee experience while lowering the chance of errors and manual changes. Therefore, WalkMe proves to be an excellent alternative for businesses wanting scalability and real-time optimization capabilities.
What Are The Pros And Cons Of WalkMe?
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How Much Does WalkMe Cost?
WalkMe offers two pricing options that are available via custom quotes, depending on factors, like number of users, required features, deployment scale, and support requirements:
- WalkMe for Employees: Custom pricing
- WalkMe for Customers: Custom pricing
Disclaimer: The pricing is subject to change.
2. Assima
Best For: Healthcare, Finance, and Software Companies
Overall Rating: 5/5
Free Trial: Not available
Assima is a well-liked, digital adoption and training platform that uses proprietary cloning technology to generate editable simulations of enterprise systems. It enables HR and L And D teams to offer interactive training in which workers can practice complex processes, like benefits enrollment, payroll management, or performance evaluations, without the risk of committing errors in a live setting.
Compared to Whatfix, which offers in-app guidance, Assima focuses on creating realistic training settings to help employees gain confidence before actually using the HR systems. This makes it an excellent choice for HR teams launching new platforms or making large-scale changes, as it reduces errors and speeds up adoption.
What Are The Pros And Cons Of Assima?
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How Much Does Assima Cost?
The vendor provides varying pricing choices for Assima software. The cost is determined by your business requirements and team size.
Disclaimer: The pricing is subject to change.
3. Apty
Best For: Technology, Learning and Development
Overall Rating: 4.9/5
Free Trial: 15-day free trial available
Apty is a modern, digital adoption platform that provides context-aware guidance, in-app messaging, and process automation for HR teams. It supports workflows like onboarding, timesheets, performance input, and benefits setup by providing interactive walkthroughs, smart tips, and validations in context. It provides tools for feedback collection and analytics, which assist HR departments in tracking adoption and identifying the problem areas.
Apty outperforms Whatfix in terms of process automation and guidance tools, reducing manual effort needed for performing repetitive HR tasks. It also prioritizes actionable insights, that lets HR teams pinpoint areas where employees may face challenges, and to immediately make adjustments to the workflows. This makes Apty an excellent alternative for companies wanting to quickly implement a reliable HR system.
What Are The Pros And Cons Of Apty?
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How Much Does Apty Cost?
Apty offers competitive pricing plans with a rapid ROI, which makes it an excellent choice for businesses looking for measurable results. The cost of the software depends on the needs and size of your company.
4. UserPilot
Best For: MarTech, Healthcare, and E-Commerce
Overall Rating: 4.3/5
Free Trial: 14-day free trial available
Userpilot is a product adoption and growth tool. It aims to provide tailored onboarding experiences and boost user engagement. The software enables HR professionals to create interactive in-app flows, polls, and announcements to help employees make use of processes, like onboarding, performance evaluations, and benefits registration. Its analytics tools offer valuable insights into how workers engage with HR systems, allowing businesses to improve adoption strategies and close gaps.
In comparison to Whatfix, Userpilot focuses on delivering highly customizable onboarding experiences. Its advanced segmentation and targeting lets HR personnel create role-specific guidance, to make sure that new hires, managers, and team members get relevant information at the right time. This makes it a solid choice for HR teams looking to create seamless, tailored onboarding processes.
What Are The Pros And Cons Of Userpilot?
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How Much Does Userpilot Cost?
Userpilot offers three flexible subscription tiers, with pricing depending on your company's growth stage and feature requirements.
- Starter: From $299/month (paid annually)
- Growth: From $799/month (paid annually)
- Enterprise: Custom Pricing
Disclaimer: The pricing is subject to change.
5. Appcues
Best For: Healthcare, Finance, and Accounting
Overall Rating: 4.3/5
Free Trial: 14-day free trial available
Appcues is a versatile digital adoption tool. It helps HR teams design interactive onboarding flows, tooltips, checklists, and announcements for web and mobile applications. It facilitates HR professionals by assisting new hires through onboarding tasks, benefit setup, and the use of HR portals by utilizing step-by-step flows. Appcues excels at creating intuitive flows and contextual guidance, but it can become costly with extensive usage.
Compared to Whatfix, Appcues offers greater flexibility for creating custom interactive guides, that helps HR teams to provide smooth onboarding. While Whatfix also manages employee onboarding, Appcues' design-focused tools and user-friendly builder makes it an excellent option for businesses that value personalized, visually appealing experiences for their employees.
What Are The Pros And Cons Of Appcues?
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How Much Does Appcues Cost?
Appcues employs an MAU-based (Monthly Active Users) pricing structure that is divided into tiered plans:
- Start: Starts at $300/month (billed annually)
- Grow: Starts at $750/month (billed annually)
- Enterprise: Custom Pricing
Disclaimer: The pricing is subject to change.
6. Userlane
Best For: Tech, Finance, Legal, and Compliance companies
Overall Rating: 4.3/5
Free Trial: 14-day free trial available
Userlane incorporates step-by-step guidance for HR systems, payroll modules, and performance review tools, all within the employee workflow. It uses no-code authoring and AI insights to assist HR teams in identifying problem areas, highlighting user drop-off areas, and optimizing adoption paths.
When compared to Whatfix, which allows multi-platform guidance, Userlane provides more basic element recognition and is geared towards web applications. For HR teams who heavily rely on web-based HRIS or ATS systems, Userlane can be an interesting alternative. That provides cleaner, AI-driven onboarding workflows in the browser, allowing employees to get familiar to the HR software more quickly and with less errors.
What Are The Pros And Cons Of Userlane?
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How Much Does Userlane Cost?
The pricing information of Userlane is not publicly available. The software offers custom pricing varying as per the number of users and the size of your company.
7. UserGuiding
Best For: Software and Technology Companies
Overall Rating: N/A
Free Trial: 14-day free trial available
UserGuiding is a no-code adoption platform that enables HR teams to create guided flows, checklists, tooltips, and in-app notifications for internal applications. In the HR/ATS context, it provides interactive, step-by-step advice to new hires as they proceed through onboarding tasks, benefit selection, and internal HR portals. Unlike static walkthroughs, UserGuiding integrates them with a standalone resource center and built-in surveys to gather feedback and promote adoption.
Compared to Whatfix, it provides more balanced coverage of in-app and off-app support. HR teams can host documentation in the resource center and link to it contextually within flows. This dual approach can boost self-service capabilities while reducing reliance on help desks during onboarding.
What Are The Pros And Cons Of UserGuiding?
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How Much Does UserGuiding Cost?
UserGuiding provides four simple and flexible pricing plans on an MAU (Monthly Active Users) basis, for all types of business sizes and needs:
- Support Essentials: Free
- Starter: $249/month
- Growth: $499/month
- Enterprise: Custom Pricing
Disclaimer: The pricing is subject to change.
8. Chameleon
Best For: SaaS/Product-led Tech Companies
Overall Rating: 3.8/5
Free Trial: 30-day free trial available
Chameleon software is an effective digital adoption tool for delivering individualized onboarding experiences in HR and recruiting platforms. HR professionals can use its comprehensive customization capabilities to create interactive tours, in-app messages, and embedded cards that lead employees through benefits enrollment, compliance training, or internal ATS processes. Microsurveys, A/B testing, and user segmentation enable role-specific guidance and valuable feedback for HR workflows.
Chameleon is more flexible than Whatfix when it comes to creating fully branded, highly customized processes for specific HR needs. This allows companies to develop seamless, engaging onboarding experiences that feel native to their platforms, making it an appealing alternative for teams who value customization.
What Are The Pros And Cons Of Chameleon?
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How Much Does Chameleon Cost?
Chameleon software offers four price plans to meet the requirements of every firm and team. The cost scales on a Monthly Tracked Users (MTUs) basis:
- Demos Free: Free
- Startup: From $279/month
- Growth: From $12K/year
- Enterprise: Custom Pricing
Disclaimer: The pricing is subject to change.
9. UserFlow
Best For: SaaS Companies
Overall Rating: 4.4/5
Free Trial: 14-day free trial available
Userflow is a no-code digital adoption platform that enables hiring managers to build smooth, in-app onboarding experiences for new employees. HR teams can simplify processes, like benefits enrollment, compliance training, and navigating applicant tracking systems by utilizing features, like guided checklists, interactive product tours, and in-app messaging. Its built-in surveys, including NPS, and AI-powered resource center make it simple to collect feedback and offer self-service support all throughout the onboarding process.
Compared to Whatfix, Userflow provides a streamlined, cost-effective option for organizations wanting to deliver role-specific onboarding directly within HR systems. Its emphasis on simplicity and personalization allows employees to quickly adapt to new workflows, reducing manual training efforts and ensuring a smoother start for new hires.
What Are The Pros And Cons Of UserFlow?
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How Much Does UserFlow Cost?
The vendor offers flexible cost options with varying prices for UserFlow software. The pricing depends on your hiring needs and team size.
- Startup: $300/month (For 3,000 Monthly Active Users)
- Pro: $850/month (For 10,000 Monthly Active Users)
- Enterprise: Custom Pricing
Disclaimer: The pricing is subject to change.
10. Spekit
Best For: Technology/SaaS and Financial Services
Overall Rating: 5/5
Free Trial: Not available
Spekit is an employee enablement platform designed to give just-in-time training, knowledge, and microlearning within workflows. It provides tools that overlay training information over internal software, such as tooltips, modals, and embedded knowledge 'Speks.' Spekit can aid HR teams with new hires by surfacing contextual guidance within solutions, like ATS or HR portals, allowing for easier navigation of regulations, compliance, and internal processes.
When compared to Whatfix, Spekit generally prioritizes simplicity and targeted staff training. Its Chrome extension delivery methodology decreases deployment complexity, and its knowledge library is deeply integrated with in-workflow guidance. This makes Spekit a good choice for HR organizations seeking a leaner, streamlined adoption solution that focuses primarily on staff onboarding and training operations.
What Are The Pros And Cons Of Spekit Software?
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How Much Does Spekit Cost?
Spekit price details are not publicly available. However, the platform offers flexible pricing options to cater to the needs of businesses of all sizes.
How We Chose Our Whatfix Alternatives?
We extensively reviewed multiple platforms in order to find the best alternatives to Whatfix. We evaluated demo versions and trial accounts of each platform to see their usability firsthand. We assessed how easy HR companies could create onboarding flows, track employee progress, and give contextual assistance without needing substantial technical resources. The process we used comprised the following main steps:
- User Feedback: We evaluated real user reviews to identify frequent challenges and preferred features
- Hands-On Testing: Our team tested each platform to assess its usability and performance
- Industry Expert Collaboration: We consulted HR tech experts for insights on trends and compliance needs
- Feature Evaluation: Each tool was reviewed for essential features, scalability, and integration options
- Final Recommendations: We combined all of our data to shortlist the most reliable and impactful platforms
Selecting The Best Whatfix Alternative
Deciding upon the best Whatfix alternative depends on your organization's HR requirements, onboarding goals, and software adoption strategy. Each of the platforms we looked at has its own set of advantages, such as advanced in-app guidance, interactive onboarding routines, or AI-powered assistance.
Consider your team size, feature needs, and integration requirements before choosing a solution that boosts productivity and improves employee or candidate experiences. By focusing on accessibility, scalability, and targeted functionality, you can zero down on a platform that simplifies onboarding and drives long-term success for your HR operations.
