Best Recruitment Software For Agencies

To help you make a better choice, our team tested the highest-rated recruitment and hiring systems available, consulted countless agency owners, and sifted through numerous reviews to find the most functional and user-friendly solutions.

Agencies often need highly diversified teams that might be operating on-site or in the field, and as such they require specialized recruitment solutions that cater to their needs. Choosing the right platform, however, can be challenging for agencies that need efficiency, affordability, and ease of use, all in one package. This guide focuses on solutions that help simplify employee management, improve compliance, and foster a productive workplace culture.

1. BambooHR (Editor’s Choice)

BambooHR offers a unified data model with embedded AI that makes it the ideal choice for agencies with different recruitment criteria. It comes with native onboarding maps to simplify essential tasks such as applicant tracking, employee screening, workforce training, and benefits administration, all of which are essential for agencies.

The platform also offers employee engagement tools, performance management systems, and reporting capabilities that are ideal for agencies looking to hire diverse teams.

BambooHR Pros And Cons

Best For

The software is best for small businesses and startups, as it offers simple and streamlined solutions that help with compliance management, while maintaining the flexibility needed to manage diverse and scattered teams if needed.

Key Features

• Recruiting And Onboarding
• Employee Records
• Time Tracking
• Payroll Processing
• Performance Management
• Benefits Administration

Pricing

BambooHR offers tiered pricing in the following three unique plans:

• Core
• Pro
• Elite

Starting from $10/employee/month, these plans can be customized to meet the unique requirements of different organizations. View detailed pricing.

Disclaimer: The pricing is subject to change.

Why We Like It

BambooHR excels as a user-friendly and people-focused HRMS. Its winning feature is a centralized employee database that serves as a single source of truth for records. This centralized record helps agencies manage applicant information and offer recruitment resources according to need.

The platform is a solid recruitment option for any kind of agency due to its emphasis on employee experience, offering an intuitive self-service portal that empowers new employees to manage their own information. The system is designed to scale gracefully, meaning small agencies can grow into mid-sized companies without needing to switch platforms.

User Rating

4.3/5. While some users praise the platform for its versatility with documentation, others have expressed issues with the lack of customizable fields in standard tables. See more reviews.

2. Rippling

Rippling automates critical recruitment tasks like headcount planning, job posting, sending offer letters, and onboarding. This helps cut recruiting time significantly. It helps create a repeatable recruitment process, which ensures consistency across every hiring cycle.

The platform also offers Professional Employer Organization (PEO) services to help agencies manage HR, benefits, and compliance. It particularly stands out for bringing HR, finance, and IT management under a single umbrella, eliminating the need for using different tools.

Rippling Pros And Cons

Best For:

The platform’s diverse feature set and IT specializations make it suitable for small agencies that also need strong technical and HR support along with powerful recruitment workflows.

Key Features

• Global Workforce Management
• Policy Management
• Custom Workflows
• Access And Approval Management
• Workforce Analytics

Pricing

The platform offers a starting price of $8/user/month plus a $40 base fee and builds on it with modular pricing across four service categories, including Platform, HCM, IT, and Spend. Users can pick and choose from modules across these categories for the ideal HRMS experience. View pricing details.

Why We Like It

Rippling stands out as a unified HR platform that merges HR, IT, and onboarding workflows into a single, easily manageable system. It provides a centralized hub where HR teams can perform all tasks pertaining to new hire management and resource allocation.

For small agencies with limited administrative teams and complicated recruitment requirements, this level of automation for different tasks is a massive time-saving component. Its intuitive, user-friendly experience and automated onboarding capabilities make it easy for new employees to get started – which reduces the implementation time of the software. It also allows administrators the space to manage a growing workforce without scalability concerns.

Rippling's strength also lies in its ability to automate compliance and payroll systems, freeing up time and resources for small agencies to focus on their people and not repetitive paperwork.

User Rating

4.8. Some users have praised the platform’s ease of use and user interface, while others have complained about delays in implementation time for some modules. See more reviews.

3. Deel

Deel helps large-scale agencies hire and manage employees, as well as, contractors across more than 150 countries. It automates tasks like recruitment and payment, saving much-needed time and resources agencies that have a large client base to focus on.

The platform particularly stands out for its compliance management capabilities. This means organizations don’t have to worry about worker classification and new hire compliance, as Deel handles all of it.

Besides recruitment, Deel also offers HR and IT management features, making it an all-in-one platform.

Deel Pros And Cons

Best For

Deel is best for its globalized infrastructure, allowing agencies to hire remote and contract-based employees in over 150 countries.

Key Features

• Global People Platform
• Self-Serve Onboarding
• Document Management
• Learning And Development
• Performance Reviews

Pricing

Deel offers a modular and scalable pricing structure that allows companies to choose the plan that best suits their needs. For recruitment, it offers the ‘Deel Talent’ plan that is available on custom pricing.

Disclaimer: The pricing is subject to change.

Why We Like It

Deel stands out for its specialization in dealing with remote and part-time workforces. The platform offers dedicated features for companies that hire independent contractors or employees in other countries for contract-based work.

For agencies, navigating global employment law can be cumbersome without specialized help, and Deel provides that peace of mind by automating everything from tax filing to payment processing. It also allows small teams to hire the best talent, regardless of location, without the overwhelming weight of administrative burden.

User Rating

4.8. While some users seem to love the platform for its guided recruitment workflows, others seem to have issues with the complex pricing structure. See more reviews.

4. HiBob

HiBob stands out for its comprehensive HR functionality and global payroll capabilities. In terms of recruiting, it helps businesses market their vacancies on more than 2,300 global job boats. This broadens their reach, resulting in vacancies being filled quickly with the most qualified candidates.

The platform takes on all the tasks associated with hiring, from creating job postings to onboarding. It also offers tools to create an incentive program for employees.

HiBob Pros And Cons

Best For

HiBob caters to smaller agencies with limited resources that are looking for a comprehensive recruitment solution.

Key Features

• Onboarding
• Time And Attendance
• Compensation Management
• Payroll Processing
• Workforce Analytics
• Performance Management

Pricing

HiBob offers a completely customized pricing structure, with plans tailored to client needs. View pricing details.

Why We Like It

HiBob (Bob) is recommended due to its focus on fostering a modern, engaging, and collaborative onboarding experience.

Its user interface is designed to be highly social and intuitive, encouraging new employees and managers to connect and collaborate. For small, high-growth agencies, the platform's flexible, modular structure adapts easily to evolving recruitment needs. Its real-time people analytics provide immediate and actionable insights, helping leaders make data-driven decisions about their most important asset: their people.

User Rating

5. While the platform’s employee appreciation and feedback features have been praised, users also have issues with possible errors in time management and reporting. See more reviews.

5. Greenhouse

Greenhouse is designed to unify the pre-hire and post-hire experience into a seamless recruitment solution. It goes beyond simple document signing by providing tools to manage client-specific onboarding requirements, ensure compliance, and streamline the internal setup of every new placement.

Paylocity Pros And Cons

 Best For

Greenhouse is best for agencies of all sizes. Its scalable infrastructure supports businesses at any stage of their growth.

Key Features

• Talent Sourcing
• Candidate Experience
• Scalable Workflows
• Interviewing And Decision-Making
• Onboarding
• Reporting And Insights

Pricing

The vendor offers the following pricing plans:

• Essential
• Advanced
• Expert

These plans are available on custom pricing. In addition to these plans, Greenhouse also offers a number of add-on solutions to make the recruitment experience more manageable.

Why We Like It

We recommend Greenhouse as it directly addresses the critical need for consistent and compliant post-placement experiences. Its strength lies in its ability to automate client-specific recruitment workflows and documentation, a process that is typically a massive administrative bottleneck for agencies. By providing a streamlined, customized experience, Greenhouse helps agencies strengthen their reputation with both clients and placed talent.

Interview kits, language translation, offer forecast, and bulk candidate management are other features that make it a compelling choice for agencies.

User Rating

4.4. While some users love the platform for its intuitive interface and powerful onboarding workflows, its inconsistent support service has been criticized. See more reviews.

6. Zenefits

Zenefits, now known as TriNet, intelligently handles recruitment needs, benefits administration, and other HR functions through a unified and intuitive interface. Its recruiting module, powered by JazzHR, aims to simplify complex compliance requirements and new-hire analytics for its users. The platform also offers a strong network of job-site integrations, giving agencies access to a powerful applicant sourcing ecosystem.

Zenefits Pros And Cons

Best For

Zenefits is best for small to mid-sized agencies for its assisted recruitment workflows that allow recruiting managers to offer new hires a guided introductory experience.

Key Features

• Employee Management
• Payroll Processing
• Benefits Administration
• Time And Attendance Tracking
• HR Compliance

Pricing

Zenefits offers customized pricing plans that can be molded to the specific unique requirements of their clients. View pricing details.

Why We Like It

Zenefits streamlines all the core recruitment features for agencies that need a unified system without the added complications. It particularly stands out for its automation capabilities, which speeds the process and reduces the likelihood of errors.

Users can create job posts and publish them on multiple job boards in no time. Once the applications start coming, the platform makes it easy for hiring managers to sort and track them. Simply put, Zenefits simplifies everything from onboarding to offboarding, and open enrollment.

User Rating

4.6. While the platform is praised for its employee tree structure and company hierarchy layouts, platform navigation has been cited as an issue by some users. See more reviews.

7. Workday HCM

Workday HCM comes with powerful tools for talent management, onboarding, and in-depth workforce analytics. This helps agencies streamline operations, enhance employee engagement, and adapt to evolving market demands in recruitment compliance by turning real-time data into actionable strategic insights.

Workday Pros And Cons

Best For

The platform is best for mid-sized to large businesses that need guided recruitment workflows with detailed automation.

Key Features

• Human Resource Management
• Workforce Management
• Talent Management
• Time Tracking
• Employee Experience

Pricing

Workday offers customized pricing plans that are designed to fit specific services needed by the client.

Why We Like It

We recommend Workday HCM for agencies that estimate high growth and need to build a future-proof and highly skilled workforce early on. It offers an integrated system where HR, finance, and workforce planning data exist in one place, providing detailed reporting and people analytics needed for effective recruitment.

It has earned this spot on the list mainly for its AI-powered recruiting module. The use of modern technology quickens the hiring process, helping organizations fill open positions faster and more efficiently.

For agencies anticipating rapid scale, Workday’s powerful configurability and advanced talent management tools, like goal setting, ensure the onboarding workflow won't become a bottleneck. It's a strategic investment for a determined small team demanding deep data and flexibility.

User Rating

4.1. While some users have praised the platform’s powerful document management features, others have criticized the mobile app for being too cluttered. See more reviews.

8. Pinpoint

Pinpoint ATS offers a highly flexible, global recruitment solution that extends its functionality beyond recruiting, with a comprehensive new-hire onboarding solution. While its core is a powerful set of ATS features, the platform also offers specific tools that can manage the entire hiring lifecycle, which is particularly beneficial for agencies.

Pinpoint Pros And Cons

Best For

The platform caters to businesses of all sizes with its integrated applicant tracking and screening systems that allow agencies to track and hire the best talent, based on their unique requirements.

Key Features

• Branded Career Websites
• Candidate Profiles
• Employee Onboarding
• Online Application Forms

Pricing

Pinpoint offers customized pricing plans based on the specific requirements of each client. This allows the platform to offer the exact recruitment workflows needed by specific agencies.

Why We Like It

Pinpoint expertly handles the complexity of managing multiple and diverse hiring processes and different recruitment requirements for various clients. Its key strength is the built-in applicant tracking module, which gives agencies a clear, centralized hub for all client work, drastically simplifying coordination and reporting.

We recommend it for its ability to create personalized and branded onboarding portals. This means an agency can deliver a professional, tailored recruitment experience to the placed candidate that adheres to the specific regulatory and compliance needs of the end-client, all while minimizing the administrative lift for the agency's internal team.

User Rating

5/5. Although some users have praised the visibility that the system allows them into time off details, others have expressed issues with delays in time-off approvals. See more reviews.

9. Zoho People

Zoho People support every major aspect of employee recruitment, from hiring and onboarding to performance reviews and employee record management. It brings all HR processes needed by agencies into one intuitive and customizable system. The platform also helps organizations stay agile and responsive to the needs of a smaller and scattered workforce through its mobile app and self-service features.

Zoho People Pros And Cons

Best For

The platform is best for businesses of all sizes needing dedicated employee record and document management features.

Key Features

• Employee Database
• Core HR
• Performance Management
• Corporate LMS
• Self-Service Portal
• Document Management

Pricing

Zoho People offers the following pricing plans:

Free

• Essential HR - $1.50/user/month
• Professional - $2.50/user/month
• Premium - $3.50/user/month
• Enterprise - $5/user/month

Zoho People Plus

• Custom pricing

Disclaimer: The pricing is subject to change.

Why We Like It

Zoho People stands out as a good recruitment option for agencies that need a tool with potential for scalability and strong onboarding solutions. Its strength lies in its seamless integration with Zoho's CRM, finance, and workforce management tools, creating a highly cohesive and affordable ecosystem.

Its easy implementation and simple, mobile-accessible interface make it perfect for budget-conscious teams seeking a powerful, comprehensive HR system that grows with them.

User Rating

4.3/5. While many users praise the platform’s time management system, others have criticized the lack of powerful backend integrations. See more reviews.

Settling on the ideal recruitment software for your small agency requires a strategic focus on speed, client management, and streamlined onboarding workflows to maximize recruiter efficiency. Start by prioritizing a system that offers an integrated set of core features, including an ATS and onboarding system, along with a good a dedicated client portal. This combination is essential to move candidates quickly, nurture talent pipelines, and manage communication across multiple clients without manual workarounds.

Look for solutions with a highly intuitive, recruiter-focused interface that minimizes clicks and supports bulk actions. The system must be cloud-based for rapid deployment and accessible on-the-go via a mobile-optimized platform to allow recruiters to work effectively from anywhere. Read existing reviews and evaluate the provider’s support features and the ease of integrating the software with your existing tools, such as LinkedIn Recruiter and email clients. Most importantly, ensure that the platform provides tools for standardized, compliant client reporting and secure data management.

What Not To Overlook

• Ability to handle multiple client workflows
• Integration with job boards and sourcing tools
• Built-in email and calendar synchronization
• Search and filtering capabilities
• Hidden fees related to candidate volume limits, API access, or premium job board posting credits
• Data security and compliance features for handling sensitive candidate information