Pipefy has become a popular platform for automating repetitive tasks and streamlining HR workflows. However, despite its widespread use, it may not be the right fit for every organization due to limited customization, pricing concerns, or any other reason.
If you're one of those organizations, then you're in the right place. For this Pipefy alternatives user guide, our experts have picked the best options available in the market as of 2025. We’ll walk you through each option’s features and pricing, and highlight how they differ from Pipefy, empowering you to make an informed choice for your business.
Pipefy is an artificial intelligence (AI)-powered platform that empowers its users to create customized workflows with ease. Users simply talk to its integrated AI, explain what types of processes need to be created, and generate what’s been requested.
It’s a valuable tool for human resources (HR) teams as they can customize these AI-generated workflows to further mold them for specific processes like recruiting, hiring, task delegation, and gathering employee information. Additionally, the software integrates with a range of third-party applications like DocParser, DocuSign software, Google Calendar, and Airbrake.
These are the features you should look out for when considering Pipefy alternatives for your business needs:
Software | Unique Advantage | Notable Features | Pricing |
Monday.com | Real-time process tracking with low-code automations | Guest access, Kanban view, and time tracking | Four paid plans starting from $12/seat/month + a free plan + a 14-day free trial |
Kissflow | Offers pre-built HR templates that help professionals save time | Low-code platform and HR templates | Two plans starting at $1,500/month + free trials |
ProcessMaker | Advanced process automation and testing capabilities with Decision Engine and Script Editor | Screen Engine, Script Editor, and guided templates | Three plans with custom pricing + free trials |
ClickUp | Combines AI scheduling, visual tools, and other features under one platform | Nested checklists, box views, and 2-Way calendar sync | Three paid plans starting at $10/user/month + a free plan |
Process Street | Combines task-level AI automation with enforced checklist flows to ensure crucial steps are not missed | Enforced task order, conditional logic, and data set records
| Offers three pricing plans starting from $100/month + a 14-day free trial |
Asana | Manages all HR initiatives, like onboarding and candidate tracking, in one place | Board view projects Asana AI and time tracking | Four paid plans starting from $13.49/user/month + a free plan |
Smartsheet | Combines the familiarity of spreadsheets with powerful automation and customization options | Cross-sheet formulas, cell history, and automated triggers | Offers four paid plans starting from $12/user/month + a 30-day free trial |
Notion | Lets users create custom HR hubs and workflows with AI and modular building blocks | File uploads, Notion AI, and Teamspaces | Offers three paid plans starting from $12/member/month + a free plan |
Workato | Offers powerful conditional logic and low-code automation, enabling granular customization | API management, workflow bots, and process insights | Use case-based modules with custom pricing |
Ideal For: Ideal for small to enterprise-level businesses
monday.com is a cloud-based work management platform that is designed to help teams manage and simplify daily operations. The software offers process-specific solutions for workforce management, service operations, employee development, human resources, and customer relationship management (CRM). It provides tools for real-time tracking, low-code hiring customizations, and advanced reporting, which can prove to be invaluable for companies looking to hire employees in bulk.
While Pipefy offers tools for workforce automation, monday.com software equips HR teams with highly visualized dashboards and Kanban boards to easily assign tasks, manage each stage of the process, and ensure a seamless hiring experience without any delays.
Key Features
- monday AI
- Guest Access
- iOS And Android Apps
- Time Tracking
- Kanban View
- Private workspaces
Pricing
The vendor offers five plans, including Free at $0, Basic at $12/seat/month, Standard at $14/seat/month, Pro at $24/seat/month, and Enterprise at custom pricing. Customers can also try the paid plans with a 14-day free trial.
Disclaimer: The pricing is subject to change.
Ideal For: Large and enterprise-level organizations
Kissflow is a low-code platform designed to help businesses optimize and automate HR processes. It aims to empower front-line teams with powerful tools to create personalized workflows, helping them do more in less time without compromising quality and overburdening employees.
While Pipefy aims to enhance efficiency by integrating people and systems, Kissflow focuses on providing task-specific templates for HR teams. These include templates for internal job applications, training feedback, performance appraisals, interview feedback, and more.
Key Features
- Intelligent Document Processing
- External Portals
- Project Boards
- Decision Tables
- Governance Module
Pricing
The vendor offers two pricing plans, including Basic, which starts at $1,500/month (for 50 users), and Enterprise at custom pricing. Customers can also get a free trial to test out the platform.
Disclaimer: The pricing is subject to change.
Ideal For: Businesses of all sizes
Process Maker is a digital platform that helps manage data flow between systems and employees to ensure businesses can attain maximum process efficiency. The software offers various features to help achieve the desired productivity goals. These include onboarding forms, AI-automation tools, and automated workflows.
Where Pipefy relies on workflow automation, Process Maker facilitates faster onboarding for new hires, streamlines leave request approvals, and ensures asset returns in accordance with company policies.
Key Features
- Screen Builder
- Data Connectors
- Script Editor
- Decision Engine
- Guided Templates
- Process Browser
Pricing
The vendor offers three pricing plans, namely Standard, Professional, and Enterprise. Businesses can get these plans at custom pricing and also test their features by getting a free trial.
Ideal For: Medium to enterprise-level companies
ClickUp is an integrated task management software that is designed to save teams time by consolidating multiple capabilities under one roof and eliminating the need to switch platforms. ClickUp software offers tools to assist teams in marketing, project management, sales, IT, human resources, and more.
HR managers can track employee performance and engagement while ensuring seamless communication between different stakeholders. Managers can also streamline their recruitment pipelines with the help of custom templates, timely updates, and smart automations.
While Pipefy solves HR problems with easy workflow creation capabilities, ClickUp emphasizes tracking employees, AI-powered scheduling, and other automation tools.
Key Features
- Nested Checklists
- 1000+ Integrations
- Box Views
- Milestones
- Reminders
- 2-Way Calendar Sync
Pricing
The vendor offers three paid plans along with a Free plan that’s free forever. The paid plans include Unlimited at $10/user/month, Business at $19/user/month, and Enterprise at custom pricing.
Disclaimer: The pricing is subject to change.
Ideal For: Startups to large organizations
Process Street is an AI-powered solution that aims to help companies automate repetitive tasks and ensure compliance in different areas like human resources, finance, operations, and customer management.
For HR teams, it offers tools to create automated workflows for hiring employees, delegate responsibilities to the most qualified people, and promote collaboration between different teams. Employers can also manage and centralize company policies in Process Street’s cloud, ensuring everyone can access these at any time.
While Pipefy focuses on approvals and process customization, Process Street focuses on creating and managing detailed checklists, managing company policies, and centralizing standard operating procedures (SOPs).
Key Features
- Data Set Records
- Conditional Logic
- Enforced Task Order
- Workflow Run Links
- Workflow Analytics Dashboard
- Bulk Document Import
Pricing
The vendor offers three custom pricing plans, including Startup, Pro, and Enterprise. Users can also get a 14-day free trial for the Pro plan to test it for their specific workflows.
Ideal For: Small and enterprise-level businesses
Asana is a reliable project planning and management platform that leverages AI to help teams navigate complex processes with ease. It offers features, such as reporting dashboards, time-tracking tools, templates, and capacity planning, to help companies lessen the burden on their staff.
HR teams can use an array of templates, including employee onboarding templates, HR project plan templates, crisis management plan templates, and more. Using Asana’s features, recruiters can manage candidate interviews, create position descriptions, ensure adherence to company compliance policies, and easily manage employee requests for time offs and accommodations.
While Pipefy primarily relies on process standardization, Asana helps businesses create customized tasks, track performance, and enhance team communication.
Key Features
- Asana AI
- Workflow Builder
- Board View Projects
- Approvals
- Time Tracking
- Custom Project Templates
Pricing
Asana offers five pricing plans: Personal (free), Starter at $13.49/user/month, Advanced at $30.49/user/month, and both Enterprise and Enterprise+ plans at custom pricing
Disclaimer: The pricing is subject to change.
Ideal For: Small, medium, and large-sized organizations
SmartSheet is an AI-powered work management application that helps businesses create personalized workflows and speed up tasks. The platform is geared towards a wide range of teams, including but not limited to human resources, marketing, and operations.
It lets administrators create dedicated human resources portals, allowing them to view minute-to-macro details related to internal forms, team calendars, and company policies. Managers can customize their sheets as per their own needs. For instance, the onboarding department can add fields like the job to be done, task description, assigned person, and task statuses.
While Pipefy focuses mainly on process standardization, SmartSheet equips HR teams with detailed, customizable sheets that can be tailored to specific processes. This enables managers to work in a familiar sheet-like format while being able to use modern automation features to save time.
Key Features
- Conditional Form Logic
- Cross-Sheet Formulas
- Cell History
- Document Builder
- Automated Triggers
- Report Grouping
Pricing
The vendor offers four paid pricing plans with a 30-day free trial. The plans include Pro, which starts at $12/user/month; Business, which starts at $24/user/month; and Enterprise and Advanced Work Management, which come with custom pricing.
Disclaimer: The pricing is subject to change.
Ideal For: startups, SMBs, and large companies
Notion is an all-in-one, modern workspace that’s designed to offer maximum flexibility. While not designed specifically for human resources, it does provide HR templates and features like Docs, Notion AI, and Wikis that can be useful.
Managers can create in-depth knowledge bases to ensure all their company policies, rules, and processes are centralized in one, easy-to-access space. Moreover, there are pre-built, customizable templates for onboarding, managing employee handbooks, and conducting performance improvement plans (PIPs).
While Pipefy simplifies tasks with automated workflows, Notion software assists managers in streamlining HR tasks with highly customizable pages and documents. It empowers them with a space that they can modify as per their needs.
Key Features
- Pages And Blocks
- File Uploads
- Notion Calendar
- Permission Groups
- Teamspaces (Private)
- Notion AI
Pricing
Notion offers four pricing plans, including Free at $0, Plus at $12/member/month, Business at $24/member/month, and Enterprise at custom pricing.
Disclaimer: The pricing is subject to change.
Ideal For: Medium to large-sized organizations
Workato is an integration platform as a service (iPaaS) that lets organizations build integrations for seamless data flow between processes and applications.
Organizations can streamline almost all aspects of their HR department, including onboarding, offboarding, hiring, and employee wellbeing. The platform automates tasks such as resume scoring, job post updates, document e-signatures, payroll adjustments, policy changes, and the sending of alerts and reminders.
Where Pipefy uses structured workflows to help HR teams, Workato relies on intelligent automation and integrations to streamline tasks.
Key Features
- API Management
- Workflow Bots
- Process Insights
- Low-Code Apps
- Data Hub
- App Connectors
Pricing
The vendor offers separate pricing modules for different business functions and business products. These modules come with custom pricing, and users can get a free trial to test the platform’s capabilities.
Choosing the right software can significantly impact your team’s productivity and can even enhance employee engagement. For that reason, we highly recommend you sit with all your company’s stakeholders, list goals that you want to achieve with the software and evaluate the possible ROI on your investment.
If you want to help narrow down your options or select the right software for your needs, you can always contact our seasoned consultants, who are just a call away.
