Patient Kiosk EMR Software Buyers Guide
Last updated: December 06, 2023
Patient Kiosk EMR System - A Complete Guide to Help You Make the Right Choice
There are two major components in Patient Registration Kiosks; Hardware and Software.
The hardware includes interactive, self-service terminals where patients can accomplish specific tasks such as completing insurance forms, providing medical history, and checking in. These can be either wall-mounted, counter-top, or freestanding modules as well as personal devices such as tablets or mobile phones.
These terminals need to be customized to accommodate specific needs, such as integrating keypads, or card scanners, or fingerprint pads. This will mainly depend on the type of information you want to collect during check-in.
The software powers the hardware devices through the integration of information from Electronic Medical Records (EMR) systems to streamline the process. Patient kiosk healthcare software can be customized to meet the specific needs of your practice as well, such as wayfinding, data gathering, scheduling, etc. In short, patient check-in kiosks can reduce, organize, and simplify the record-keeping process.
Here is a complete guide to help you make the right choice in selecting a Patient Kiosk healthcare EMR software for your medical practice.
Important Features in an EMR Software
Before purchasing any EMR software, there are a few considerations that you need to look out for. These aspects help differentiate a ‘good’ quality EMR software from a ‘bad’ quality one.
User-friendly Navigation and Experience: A user-friendly interface can help you simplify tasks and actions for your staff and help them in increasing their productivity.
Integration: You should easily be able to integrate the EMR solution you select with your existing system, irrespective of the device you are working on.
Ease of Access: You should also be able to access patient information, write e-prescriptions, check patient charts, etc. 24/7 from anywhere in the world. One of the biggest benefits of having a cloud-based EHR system is to not be restricted to your server for patient information.
Always Available for Support: When you are implementing a new digital solution, it is completely normal to run into problems. However, if you have strong support from your EMR software provider, you can easily overcome any problem you encounter during this process and afterwards as well.
Before making any final decisions, it is always better to ask your provider for a Patient Kiosk EMR Software Demo or check reviews of their past clients. This will allow you to make sure if the software you’re choosing is the right one for your practice or not. Lastly, make sure to compare the different EMR software you choose to select the one that is perfect for your Patient Kiosk practice.
Features of Patient Kiosk EMR Software
Now it’s time to talk about Patient Kiosk EMR software specifically. Before making any final decisions, make sure your Patient Kiosk EMR software contains the following features:
Check-in Queuing: When the patient arrives, they enter their names and information alerting you of their presence. In this way, the in-coming patients are automatically queued according to the time of their arrival or scheduled appointments.
Patient Records: The software allows patients to fill out their medical history forms which are later linked to your existing EMR system. When the patient checks in, the existing EMR software pulls patient records and has them ready to access which the patient can update.
Data Collection: Patients fill their information into the EMR software through the kiosks, which is integrated with the patient kiosk software. This decreases the trouble of filling in forms manually and the staff scanning them afterward.
Photos: Takes headshots of patients for future identification and record keeping.
Receipt Printing: The software allows you to print your billing or prescription receipts. These can include receipt and standard size printers paired with patient kiosks.
HIPAA Compliance: A Patient Kiosk Care EMR Software must also ensure the security and safety of patient records while guaranteeing privacy and HIPAA compliance for patient/doctor communication. The majority of the providers ensure the safety of the patient records by using advanced tools such as data encryption technologies.
Patient Scheduling: The Patient Kiosk EHR Software allows patients to schedule and change their appointments without any hassle. It also gives the option of enabling daily reminders and electronic booking.
Check Out: The software handles follow-up tasks as well, including the next appointment scheduling and payments, etc.
Determining Your Needs
Before deciding which EHR solution to implement, it’s important to understand what your practice’s needs are. When it comes to EHR solutions, one size doesn’t fit all. Understanding your needs will not only help you decide the best solution for your practice but also help you use your EHR solution to the fullest. Patient Kiosk EMR software is in today’s world essential for practitioners because it helps save time and money.
How to Select a Patient Kiosk EHR Vendor?
Now that you know what kind of features you need to look for, it’s time to discuss what type of Patient Kiosk EHR software vendor you should select for your medical practice.
Vendor and Practice Size – Firstly, you need to understand which size of companies your vendor typically aims for. After that, you need to analyze the size of your practice as well. If you have a large facility, you wouldn’t want to select an EHR vendor that only deals with small practices. Typically, the vendors that cater to larger facilities have a high-cost Patient Kiosk EMR software.
Vendor Certification – This is probably the most important aspect before selecting an EMR vendor for your practice. You need to make sure your vendor is an ONC-authorized testing and certification body (ONC-ATCB). Selecting a non-certified vendor will only bring you trouble and a nuisance to your practice.
System Design – This will probably depend on whether you want to install Patient Kiosk EMR software on-site in your server, or use a cloud-based one. Although you’ll get more advantages with a cloud-based solution, it probably boils down to your personal preference. Whatever you choose, you’ll need to find an EMR vendor that provides the service you are looking for.
Even after making a final decision, you should use a Patient Kiosk EMR software demo or check out their guides to make sure it is exactly what you’re expecting. A quick comparison of the Patient Kiosk EMR software available in the market can help you find the best one for your practice.
What’s the Final Step?
Before making your decision, it is essential to understand how every vendor and practice workflow is unique. For this reason, a vendor that may work for one practice may not exactly suit the other. Therefore, software experts and industry specialists are an ideal source of information, advice, and ultimately ensuring that the right decision is made.
After understanding the features and deciding upon a few potential vendors, you can also compare the pricing of the Patient Kiosk EMR Software. After you reach a vendor with all the services, features, support, and cost plans you are looking for, you can finally make the last step and move towards its implementation.