Creative Project Management Software

Aha! Software

89 Reviews

What is Aha! Software? Overview Aha project management software - also known as 'Aha product development software' - is a cutting-edge, cloud-based, load mapping and project management solution that can be easily utilized by...Read more

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88 Reviews

What is Monday Software? Overview is a comprehensive project management software designed to help teams plan, manage, and collaborate on any project or portfolio in just a few clicks. It offers a wide range of fea...Read more

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BigTime Software

79 Reviews

What is BigTime Software? Overview BigTime software is a cloud-based project management platform that caters to the unique needs of professional services companies. It streamlines businesses by making various operations more...Read more

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Wrike Software

74 Reviews

What Is Wrike Software?  Overview  Wrike software is an all-in-one project management solution that simplifies teamwork, streamlines collaboration, and improves efficiency. An intuitive interface and robust features make it ...Read more

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NetSuite OpenAir Software

73 Reviews

What is NetSuite OpenAir Software? Overview NetSuite OpenAir is a cloud-based, comprehensive professional services solution designed to equip users with powerful project management tools that deliver throughout the entire pr...Read more

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Replicon Software

67 Reviews

What Is Replicon Software? Overview Replicon software is a cloud-based solution for businesses to streamline their time, attendance, and expense tracking. It takes care of mundane tasks like logging employee hours and payrol...Read more

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NetSuite Project Management

67 Reviews

For most firms, project management remains a complex and demanding component. Since assembling all the necessary features to enable successful project management can be intimidating, there must be an easier way out? Fortunately, t...Read more

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Trello Software

58 Reviews

What Is Trello Software? Overview   Trello software is a project management and team collaboration tool created by Atlassian. It offers a flexible cloud-based workspace for teams to organize projects and work together effect...Read more

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58 Reviews

What Is FunctionFox? Overview FunctionFox is a cloud-based project management and time-tracking software tailored for creative professionals and teams. Its features include task assignment, invoicing, and reporting to enhanc...Read more

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Project Insight

56 Reviews

What Is Project Insight? Overview Project Insight is a cloud-based project management software that assists in organizing and streamlining workflows. The software’s advanced visualization capabilities empower managers to pla...Read more

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Quickbase Software

54 Reviews

What is Quickbase Software? Overview Quickbase is the ultimate no-code/low-code application development platform, designed to make life easier for teams by providing a friendly user interface along with a wealth of other fea...Read more

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Jira Software

54 Reviews

What Is Jira Software? Overview Jira software is a cloud-based project management solution designed to help agile teams collaborate, plan, and track top projects, ensuring smooth software development and high-quality results...Read more

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Miro Software

52 Reviews

What Is Miro Software? Overview Miro software is a cloud-based project management solution strategically tailored to cater to small and midsize businesses. The platform offers tools that monitor customer journeys and meticul...Read more

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Workzone Software

50 Reviews

What is Workzone Software? Overview Workzone is a cloud-based project management and team collaboration software that helps teams stay organized and on task. With its intuitive design, easy-to-use interface, and comprehensiv...Read more

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49 Reviews

What is KeyedIn? Overview KeyedIn software provides a dynamic project portfolio management (PPM) tool designed to enhance and cultivate result-driven project management offices (PMOs). It transforms the PMO's approach, enabl...Read more

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Creative Project Management Software Buyers Guide

Last updated: December 03, 2023

Nowadays, creative professionals form a vital part of any marketing setup. The cut-throat nature of modern business has every organization striving hard to retain its competitive edge. This is where the uniqueness of their products and services – or their unique selling proposition (USP) – comes into the picture. Something that only unorthodox teams, armed with solid creative project management software, can muster.

Creative teams are typically comprised of chaotic individuals. The types of people who may suffer from ‘one epiphany too many’ with each passing day; require external support to regulate their priceless expression.

In the old days, this work-streamlining agent would normally be a project manager attached to the creative team to ensure everything gets done on time.

Fast-forward to the year 2020 (and after), creative project management tools have largely taken over this concern – for the simple reason that they are both cost-effective and (generally) error-free: able to disentangle complex project tasks with unprecedented ease.

In the present, online, project management tool marketplace, there’s no shortage of server/site-based or SaaS/web- and cloud-based software options to choose from.

So, how do you pick the best creative project management solutions from the pack?

Well, this buyer’s guide makes for a good start!

Here we cover such essential creative project management software ‘nabbing’ conceptual and actionable concerns as:

At Software Finder, we’re all about empowering our readers to make informed and independent B2B software subscription choices – so they walk away with the best deal available for automating their organizational workflow.

Our hope, with this tool-securing, 'how to', is the same.

What is Creative Project Management Software?

Creative project management software, simply put, is any project management tool that enables creative teams to:

Streamline, automate, and expedite creative workflows through the visible, one-page, task management of project ideation, executions, and timely deliveries; thereby facilitating the creative process toward concrete and continuous reflection in the deploying firm’s bottom-line/success metrics.

These utilities are prime managers of chaotic, non-directional, thinking in the creative projects workspace.

In our (informed) estimation, creative and marketing teams of all bents can no longer go far without one – their subscription necessity has pretty much become obligated.

Why Every Creative Team Needs a Good Project Management Tool

The ‘necessity’ argument aside, the following are some of the other – undeniable – reasons why creative teams need management software help:

Minute Expense & Time-Tracking 

Time is the fundamental metric/linchpin on which the success of every project is ultimately tracked; in addition to the quality and integrity of the final product (in line with initial requirements).

To manage creative projects, project managers can’t do without a tool that helps them monitor the progress of multiple projects from one interface; so they can pivot or allocate more resources accordingly (while minimizing the prospects of any loss from occurring).

And the same can be said for projects’ expense/budget management concerns – where free project management software options really enable economies of scale to accrue!

Organized Task Assignments

Like with any project management undertaking, creative tasks also require stringent assignment streamlining – so the workflow proceeds in an organized manner. Creative personnel employed on a project need to be made cognizant of such things as process start/finish schedules and metrics-bound, tangible expectations, so there’s no confusion.

Creative management software makes the proceedings a piece of the cake.

One-Page Project Planning, Execution, & Team Collaboration

Successful creative workflow management is crucially reliant on creative assets one page. There needs to be unity in work progression toward a common goal. Teamwork projects that are not aligned in the middle, so to speak, can suffer from the damaging brunt of creative discord.

To address this problem, creative project management systems, as part of their key features, foster real-time team communication (also an important resource management concern) on one platform; ensuring everyone is in the picture.

Track Progress

This point is already entailed in some of our arguments above – but it is still worth repeating. For a creative agency, managing tasks (especially multiple creative assets) requires a bird’s eye view of the entire creative workflow. Without a strong creative project management tool at the helm, this becomes next to impossible.

Manage/Work with Multiple Creative Inputs

Creative agencies often have to work on projects that require multiple human or machine (and increasingly AI) inputs for rendering a final product. The manual route, as can be imagined, does not offer a viable approach beyond a certain level of increasing complexity on this front. Project management tools, again, are needed to streamline all the tasks; ensure there’s complete, productive, alignment of all used materials.

Common Features of Creative Project Management Tools

Since creative projects aren’t exactly bound – in the artistic, subjective sense – in any way, it isn’t easy to develop management software that addresses all of its requirements all the time. So, most contenders for the ‘best project management software’ in the space do, inevitably, miss out on some essential features at the expense of others (as they attempt to provide customizable workload management).

Still, there are several commonalities in attributes among the bulk of creative work automation tools available in the market – as we recount below.

Key Features of Most Creative Project Management Software

Task Management Features

  • Track Progress/Project Status (with Project Tracking Tools) 
  • Manage Tasks/Task Dependencies/Workload Management
  • Document Management Protocols
  • Time-Tracking Capabilities
  • Project Planning Tool Integration
  • Quick Project Snapshot Dashboard Visualizations (Gantt Charts, Kanban Boards, etc.)/Flexible Project Views*
  • Project Demands/To-do Lists
  • Task Templates/Checklists (Custom/Default)
  • Desktop and Mobile Apps Functionality
  • Complicated Projects Breakdown (Agile Workflows)
  • Creative Feedback Management
  • Create Projects (for New Creative Assignments)
  • Creative File Management
  • Custom Workflows

Resource Management Functions

  • Resource Planning (Assign Tasks to Individual Members of Creative Teams/other team members)
  • Resource Allocation (Geared toward Creative Process Alignment)
  • Team Collaboration Tools (for Real-Time Worker Management)
  • Team Management (Rewards/Concerns Communications)
  • Onsite Work Management
  • Remote/Multiple-Site Resource Coordination
  • Approval Process Systematization

Financial Management Tools

  • Project Budget/Financial Planning
  • Money Management Features (inc. not-stepping-out-of-line ‘Budget Guards’)
  • Project Costs Appraisals
  • Funds Disbursements (for individual/separate projects)
  • VC (Venture Capitalist) Software Integrations*
  • Future Projects Budgeting
  • Native/Third-Party Accounting Software Integrations

This is, by no means, an exhaustive list.

Also, you may certainly find that a particular project management system might suit your bill better than the alternatives.

Picking the Right Creative Project Management Software for your Workflow

Based on our wide-ranging software users’/readers’ surveys, we’ve devised a five-point criteria rubric to help you narrow in on the best creative project management software for your workflow and budget.

Simply weight each of your chosen software tools – assuming you’ve already shortlisted them; you can always start with our top five creative project management app picks (listed in the following section) if you’re new to the domain – against the pointers in this rubric. The project management system with the most ‘ticks’ (mental or written) is your clear winner (comes with our subscription recommendation).

Creative Project Management Software Evaluation List

  • Does the software work with your business size/user headcount?
  • What is its required level of tech expertise (only built for technical professionals)?
  • Is it easy to integrate/connect with other tools?
  • Does it fit your budget (expensive or cost-effective)?
  • Is it accessible (easy or difficult for non-techies to get started with)?

Once you’ve weeded out all the tool contenders to come at your perfect fit, head on over to our dedicated Software Finder review page (use the quick search bar feature to get straight to it!) to gain a thorough understanding of what you can stand to gain from the subscription.

Here, you’re strongly encouraged to watch our free demo screening for the tool and compare pricing (see how the project management software fares against its competitors).

If you come up with a tie between multiple creative software at any point, you can always reach out to our friendly helpline representatives at the contact number given at the top of this page – who’ll be happy to provide a free consultation to help you secure the best, custom, tool fit.

That’s all there is to it!

Creative Project Management Software: Pricing

In terms of pricing, the best project management software options for creative teams can certainly demand a high cost of monthly or annual subscriptions (broadly based on the number of platform users sharing the same or multiple accounts on the platform).

You can, however, always choose to start automating with a free plan offer – made available by several popular creative software vendors.

Here’s a rough range/estimate of what you can expect to pay for a plan that comes with some advanced features:

$4/month per member to upward of $299/month (for unlimited users)

To get accurate, custom, plan pricing details and recommendations based on your exact company size and requirements, check out our Project Management Software Pricing Guide for 2023.

Project Management for Creative Teams: Our Top 5 Picks!

If you’re in the market for the best software option for easing your creative project workflow, we recommend that you consider the following entries for your team.

  • ClickUp
  • Monday
  • Asana
  • Notion
  • Paymo

Let’s take a look at each in detail.

ClickUp Software

For creative project managers and professionals, ClickUp is probably one of the best market options for organizing a firm’s document management, time-tracking, resources, and other  workflow-related concerns in one place.


  • Free Plan (for beginners)
  • Unlimited: $5*/mo.
  • Business: $12*/mo.
  • Business Plus: $19*/mo.
  • Enterprise: Contact Our Helpline to Confirm Pricing (number above)

Ballpark figures; go to our ClickUp Software profile page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your creative firm.

Key Features

This web-/cloud-based SaaS powerhouse provides –

  • Customizable project templates for creative projects (with editable fields for budget, dollars spent, remaining budget, and more)
  • State-of-the-art Gantt Charts (allow creative professionals to track time and monitor their project progress with a bird’s eye view of each process)
  • Task management functions (equipped with automatic data population and real-time updates; enable creatives to create quick to-do lists to ensure they’re on top of the game!)

and more to fire up any creative firm’s workflow.


Pros Cons
Highly customizable project management templates (perfect for busy creatives) Limited integration options with third-party services
Intuitive user interface (suited for non-techie creative personnel)
One-page, centralized document storage & collaboration (for uniform, concurrent firm workflows)

Dashboard View

Monday Software

Monday project management software pretty much checks all – or, at least, most of – the workflow planning/execution boxes for practically every industry vertical, including creative enterprises. The platform’s user interface, for one, coupled with extreme ‘performing power’, makes it a force to reckon with in just about any workspace.


  • Free (starter-friendly)
  • Basic: $8*/seat/mo.
  • Standard: $10*/seat/mo.
  • Pro: $16*/seat/mo.
  • Enterprise: Contact Our Helpline to Confirm Pricing (number above)

Ballpark figures; go to our Software Profile Page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your creative business.

Features project management software for creative/marketing teams comes with an enviable range of workflow streamlining perks including –

  • Uniform Projects/Tasks Management (enables creatives to manage projects/oversee workflows from one dashboard view – with the benefit of custom workflows) 
  • Client-Project Collaboration (ensure that team workers and project workflows are all aligned with changing client expectations – a vital service feature for creative workers)
  • Worker/Client Requests Management (allows managing creatives to receive and resolve their teams’/clients’ requisitions in record time; enables stellar, uninterrupted, team communication)


Pros Cons
Easy, crisp, interface; excellent for non-techies/busy creatives to hit the ground running Customer Service Lags
Calendar integrations – ensure timely workflow processing
Cost-Competitive; Affordable

Dashboard View

Asana Software

Asana is a powerful project management interface designed to help creatives and marketing professionals stay organized and on track. With the subscription, users can easily manage tasks, projects, and teams in one place. Asana also offers features such as AI-based prediction tools to help make better decisions, collaborative intelligence for enterprise customers, and work intelligence tools to improve productivity.


  • Basic: Free Plan
  • Premium: $10.99*/user/mo.
  • Business: $24.99*/user/mo.
  • Enterprise: Contact Our Helpline to Confirm Pricing (number above)

Ballpark figures; go to our Asana Software Profile Page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your creative group.

Key Features

Asana's powerful project management features for busy creative workers and marketing professionals include:

  • Work Tracking & Project Management: Asana has features built for your projects, workflows, goals, and team. You can get a real-time overview of how busy team members are across projects, allowing you to adjust assignments and tasks as needed.
  • Communication: With the tool, you can easily communicate with your team by creating conversations around tasks or projects. This helps keep everyone on the same page and ensures that nothing falls through the cracks.
  • Views: Asana offers several different views so you can quickly find what you need without having to search through multiple menus or tabs. You can also customize your view to show only the most important information for each task or project.


Pros Cons
Easy-to-use interface Limited reporting features
Automation capabilities
Integrations with other apps (including Adobe Creative Cloud)

Dashboard View

Notion Software

Notion is a powerful project management tool designed to help creative managers and software development teams stay organized and on top of their projects. It offers an infinitely configurable system that allows users to customize their workflow according to their needs, along with a wide range of features, including task assignment and tracking, calendar and Kanban chart creation, roadmap planning, and time tracking.

It also provides a 'State View' board setup for managing large projects easily.


  • Basic: Free Plan
  • Premium: $10.99*/user/mo.
  • Business: $24.99*/user/mo.
  • Enterprise: Contact Our Helpline to Confirm Pricing (number above)

Ballpark figures; go to our Notion Software Profile Page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your creative firm.

Key Features

Notion's top 3, award-winning, features for busy creative workers:

  • Table Database Block – Notion’s Table Database Block allows creatives to create project tables that can be used to store information related to the project such as deadlines, tasks, progress, etc. This feature makes it easy to keep track of all the details associated with a project in one place.
  • Text Editor – The platform's text editor is great for creating content such as blog posts, social media posts, and more. It also includes a numbered list function that makes it easy to keep track of tasks and prioritize them accordingly.
  • Project Pages – Notion’s Project Pages provide users with an overview of their projects in one place. This feature enables creative managers to easily view all the tasks associated with a project, assign tasks to team members, document processes, embed content blocks, use task templates, build spreadsheets, and collaborate with others on the same page.


Pros Cons
‘Infinitely configurable’ May be too complex for some users
Extensive project management template (with cutting-edge budget management and to-do lists)
Can be used as a hub for both internal project management and client projects

Dashboard View

Paymo Software

Paymo is a comprehensive project management platform that works wonders for creative specialists. It offers all the advanced features required to help you manage your projects, including time tracking, resource planning, Gantt charts, reports, Kanban boards, invoicing, and expenses. Paymo also has mobile apps available on both the App Store and Google Play so you can keep track of your work on the go.


  • Free Plan
  • Starter: $4.95*/user/mo.
  • Small Office: $9.95*/user/mo.
  • Business: $20.79*/user/mo.

Ballpark figures; go to our Paymo Software Profile Page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your creative firm.

Key Features

Top Paymo features for engaged creative workers include –

  • Time Tracking: With Paymo's time tracking feature, you can easily monitor your and your team's progress on any creative project. This feature allows you to track billable and non-billable hours, as well as view real-time reports to gain insights into work sprints.
  • Resource Planning: This function lets you plan ahead by allocating resources accurately and efficiently within projects. It also helps to streamline communication and collaboration between marketing teams by organizing tasks and resources in an easy-to-follow manner.
  • Gantt Charts: With Gantt charts, you can visualize the time frame of your projects so that you can plan out tasks more effectively. You can also manage deadlines with ease and keep better track of project updates.


Pros Cons
Full-featured online work management system Pricing plans may be too expensive for some users on a budget
Intuitive & streamlined interface
Cloud-based project management solutions for small businesses, independent creatives, and individual project managers

Dashboard View

Frequently Asked Questions (FAQs)

Q. What is Creative Project/Process Management?

Creative project management serves as a reliable methodology to ensure that your creative projects are completed in the most organized and efficient manner. From enabling conception through wireframing to launch, this framework carefully outlines budgets, deadlines, scopes of work, and more - all while communicating with each stakeholder involved along the way.

It's thanks to effective creative project managers that projects stay on track financially and time-wise; they facilitate communication between members of the team so everyone is up-to-date every step of the way.

Q. What is the most creative process of project management?

Project management is an ever-evolving field, and there are many creative processes that can be used to help teams achieve their goals.

One of the most creative approaches to project management is the use of the agile methodology, which focuses on delivering value both quickly and efficiently while allowing for flexibility in response to changing conditions. It encourages collaboration between team members and allows for rapid iteration and experimentation.

This approach can be especially useful when dealing with complex projects that require a high degree of creativity.

Q. What are the three 3 crucial keys to creative project management?

Creative project management requires three crucial keys to be successful: empathy, outstanding communication skills, and a proper tool.

Empathy is essential for creative project management because it allows the project manager to understand their team members and the clients they are working with. Outstanding communication skills are needed to ensure that all stakeholders involved in the project are kept up-to-date on progress and any changes. Finally, having a proper tool is necessary for managing tasks, tracking progress, and staying organized.

Q. What tools do creative directors use?

As a creative director, having the necessary tools to achieve productivity and deliver great results is imperative. From design ideas to project management software (including the ones listed on this page), there is an abundance of resources available that can help you create exceptional work.

Q. What are the roles of creative project management?

Creative project managers, in addition to being excellent team/workflow administrators, must be able to think strategically about how best to utilize resources to achieve desired results. They must also understand how different elements of a project can work together to create an effective end product. Further, they need to have strong problem-solving skills to anticipate potential issues before they arise and address them quickly when they do occur.

Our Advice on Getting Started!

As a newbie creative project manager (or even as a field old-timer), we know that sifting through all the software options available on the internet can be endlessly challenging and confusing.

That’s ok (normal) – and we’re here to help.

Just get in touch with our friendly helpline executives for quick, free, and painless project management software recommendations for your practice at (661) 384-7070.

We’ll take care of everything – get you subscribed to your perfect software fit in no time!