Task Management Software

Effective task management is essential for success in today's fast-paced business environment. 
Whether you're a small business owner, project manager, or executive managing large-scale projects, a task management software solution can help you stay on top of your tasks, deliverables, and deadlines.

However, selecting the right one can be overwhelming with so many options available. 
This buyer’s guide is designed to simplify the process by highlighting key features and factors you should consider while selecting task management software for your team.

Task management software is a tool that helps individuals and teams prioritize, track, and complete tasks effectively. 

It enables users to create task lists, group tasks, set deadlines, and monitor task progress in a shared workspace.

With these applications, teams can communicate and collaborate on tasks in real time, reducing the chances of miscommunication and delays.

Task management systems also give managers and business leaders visibility into their team's workloads, progress, and potential bottlenecks.

They can identify any roadblocks early on and take necessary action to keep projects on track. These tools are designed to automate repetitive tasks and help agile teams meet deadlines. 

Task management software and generic project management software are different tools with unique functions and scopes.

While an integrated PM suite typically includes a broader range of functionalities, such as budget tracking and resource management, standalone task management systems specifically address the organization and tracking of individual tasks and subtasks within a project.

This specialized focus enables teams to manage and prioritize tasks more efficiently, leading to better project outcomes.

Task management tools are designed to provide a streamlined approach to managing tasks and personal work.

Users can prioritize their workload and ensure timely task completion with features like task lists, grouping, and task planning.

In our Features section below, we will delve into the specific functionalities of these applications, including to-do lists, notifications, and file sharing.

We will also discover how they can help teams achieve their goals efficiently.

Task management software is indispensable for modern teams looking to optimize their productivity, collaboration, and workflow processes.

Effective task management becomes increasingly challenging as teams grow in size and complexity, necessitating specialized software to ensure efficient work execution.

Here are several reasons why your team should consider implementing a task management system:

1. Prioritize Tasks

A task management tool is designed to help team managers prioritize tasks by assigning due dates, setting reminders, and defining task dependencies.

This ensures everyone knows what to work on and when it is due.

2. Monitor Progress

These applications provide real-time visibility into the progress of individual tasks and the overall project, enabling teams and project managers to stay on track and identify potential bottlenecks.

3. Assign Tasks Efficiently

Team members can easily assign and delegate tasks and manage to-do lists using task management software without time-consuming and error-prone manual methods.

4. Increase Transparency

Task management programs can increase transparency in team communication by providing a centralized location for all the tasks, comments, and files related to a project. 

These tools are designed to reduce the need for emails, spreadsheets, and other documents, allowing team members to access all project-related information in one place.

5. Streamline Work Management

Task management solutions allow users to automate recurring tasks and filter them based on status, people, project, priority, and due date.

This enables task managers to view the status of multiple tasks simultaneously and manage them based on their importance.

6. Collaborate Effectively

Teams can use project task management software to work together in real-time, share files, and comment on individual work activities. 

Task managers can also ensure clear communication between team members and customers and resolve issues in real time.

7. Analyze Performance

With task management software, professionals can quickly analyze their performance, identify areas for improvement, and make data-driven decisions to optimize their workflows.

It empowers users to increase efficiency and achieve better results.

8. Improve Focus

Task management apps can help users tackle complex tasks by breaking them down into smaller, more manageable chunks.

This approach simplifies the work process, increases focus, and reduces stress, resulting in improved productivity.

Task management software provides various features to help users stay organized and on top of their workload. 

However, not all of them are created equal, and some may lack the essential task management features needed for effective task management. 

In this section, we'll explore the common features of a task management tool that you should remember when purchasing.

We have devised five-point criteria to help you decide which software is best suited for you.

What you need to do:

• Put a tick against each of these basic task management software design benchmarks
• Shortlist your top five contenders; test them individually or collectively

We have also compiled a list of the top-five task management tools a few sections down; they can serve as a good starting point for your analyses.

See the checklist below and remember that the software with the most checks wins (our recommendation is to go ahead to the next stage with the steps listed below).

Next, you need to narrow your choice to one task management app. 

Visit its product profile page – use our search bar above – to book a demo or get pricing (accurate, updated, custom plan figures for your workplace) so you can get subscribed quickly.

Task management software cost can vary based on the features, capabilities, and the organization's size and needs.

The average price range for these systems falls between $9.68 and $18.63 per user, per month (billed annually).

However, more advanced and comprehensive options may have higher pricing, such as $100 or more per user, per month.

Some software providers offer free plans with limited features or users, while others have minimum user requirements.

If you're looking for a task management tool, it's important to carefully evaluate pricing options and feature sets to find the best fit for your team's needs and budget.

For more pricing information, download our comprehensive Project Management Software Pricing Guide.

Selecting the best task management software can be daunting with so many available options.

That's why we've researched and curated a list of the top 5 solutions to make your search easier. Let's take a look at their features and pricing.

BigTime software is a top-rated cloud-based work management solution that empowers professional services businesses to streamline their day-to-day workflows.

The comprehensive program has capabilities that allow users to manage time, tasks, projects, and resources effectively.

It is one of the best task management tools for teams and combines task planning, time tracking, expense tracking, project management, and resource management functionalities within a unified interface.

Pros and Cons

Deltek Ajera is a comprehensive ERP software for architectural and engineering firms. It offers robust project management, accounting, and financial management tools, enabling firms to streamline operations, improve project visibility, and enhance overall efficiency.  

Its user-friendly interface and customizable templates streamline workflows, making it easy to manage projects, track expenses, and collaborate with team members. 

Pros And Cons 

Proteus Software is a comprehensive project management software developed by Xergy. It offers a range of features to streamline the project lifecycle, including project planning, tracking, and management.  

Like many other project management software, Proteus Software also offers dashboards for visualizing project performance and managing change requests. 

Pros and Cons 

ProjectLibre is a free and open-source project management software that offers a comprehensive set of features to streamline project planning, tracking, and management. Its intuitive interface and customizable templates make it easy to create project plans, assign tasks, track progress, and manage resources. 

ProjectLibre also provides advanced features like Gantt charts, critical path analysis, and resource allocation, making it a valuable tool for businesses of all sizes. 

Pros and Cons 

Oneplan is a cloud-based project management software that offers a user-friendly interface and powerful features to streamline project planning, execution, and monitoring. It provides a centralized platform for teams to collaborate, track progress, and manage resources efficiently.

Key features include Gantt charts, time tracking, resource allocation, and real-time reporting. Oneplan is designed to help businesses improve project visibility, productivity, and overall project success. 

Pros and Cons 

Task management software is essential for businesses of all sizes that want to optimize their workflows, streamline their processes, and enhance their overall productivity. 

As outlined in this buyer's guide, selecting the right software solution requires careful consideration of the features and factors that matter most to your team.

By following the information provided here, you can confidently choose the task management tool that meets your organization's unique needs and delivers measurable results.

To learn more about task management software options for your business, schedule a consultation with one of our experts and get personalized recommendations based on your needs.